Accounts Payable and Procurement Manager

Grace Place for Children and Families • Naples, FL

12d • Onsite

About The Position

Responsible for performing general accounting and procurement support functions, including preparing and processing purchase requisitions, purchase orders, accounts payable, cash disbursements, credit card reconciliations, employee expense reimbursements, and new vendor setup. Maintains accurate financial records and supporting documentation, assists with monthly financial close activities, and supports the Chief Financial Officer in the day-to-day operations of the accounting department. Ensures transactions are processed accurately, timely, and in compliance with organizational policies, internal controls, and applicable grant and regulatory requirements.

Requirements

• Minimum requirement of a bachelor’s degree.
• Minimum of 3-years of previous experience in general accounting and bookkeeping.
• Perform the physical requirements necessary to meet job requirements.
• Personal qualities of integrity, credibility, and a commitment to and passion for the mission of Grace Place.
• Proficiency in Financial Edge, Microsoft Excel, and use of data management systems.
• Possess technical accounting skills including pivot tables and charts.
• Knowledge of accounting principles, practices, and financial reporting.
• Must display attention to detail and accuracy.
• Must be deadline-driven, organized, and demonstrate initiative.
• Possess scheduling, monitoring, and planning skills.
• Demonstrate adaptability and teamwork.
• Will have access to and use of confidential and must have a good sense of diplomacy.
• Highly organized, detail-oriented, and ability to work independently, competently, and efficiently in a multi-task environment.
• The ability to deal effectively with people from different backgrounds, experience levels and in all types of situations.
• Must have the capability to evaluate problems accurately and display good judgment.
• Ability to operate standard office equipment including but not limited to computers, copiers, calculators, and facsimile machines.
• Perform the physical requirements necessary to meet job requirements.

Nice To Haves

• Cross-departmental responsibilities for training and entry for all Blackbaud systems.
• Collaborate and cross-train with Data, IT, and Accounting on accounting requirements related to contracts, payments, invoices and posting of tuition revenue and the G/L reconciliation in Financial Edge.

Responsibilities

• Prepare and process vendor invoices accurately and in a timely manner.
• Reconcile and pay employee reimbursements and corporate credit card statements.
• Review, process, and reconcile employee expenses for reimbursement.
• Complete all state solicitation registrations.
• Assist with month-end and year-end closing activities related to A/P.
• Assist with accounts receivable.
• Record cash and credit card receipts.
• Assist with preparation and coordination of the audit process by preparing the requested documentation.
• Assist with implementing and maintaining internal financial controls and procedures.
• Maintain accurate vendor records, including W-9’s, insurance certificates, and payment information.
• Assist in developing an organization purchasing policy and train department heads on proper documentation and general ledger coding.
• Coordinate procurement activities for office operations, programs, and special projects by partnering with Facilities and Department heads on all companywide purchasing (i.e. obtaining competitive bids or quotes).
• Review facility contracts and prior purchasing patterns to recommend future potential savings by consolidating purchase requests (i.e. Cleaning supplies, toilet paper, copy paper, office supplies, etc.).
• Maintain procurement records, vendor files, contracts, and supporting documentation for audit and compliance purposes.
• Monitor purchasing activities against approved budgets.
• Assist department managers in monitoring expenditures.
• Identify opportunities for cost savings and process improvements.
• Research vendors and recommend cost-effective purchasing solutions that meet organizational needs.
• Work collaboratively with program managers to forecast purchasing needs and support program implementation.
• Perform other procurement-related duties as assigned to support the organization’s mission and operational needs.
• Assist with training on entering donation receipts in Raiser’s Edge and support the flow of information among the Development, Accounting, and newly reorganized Data departments once the position(s) are filled.
• Support the implementation and ongoing maintenance of internal financial controls and procedures for the Data team’s entry of donation receipts and related documentation.
• This position has cross-departmental responsibilities for training and entry for all Blackbaud systems.
• Collaborate and cross-train with Data, IT, and Accounting on accounting requirements related to contracts, payments, invoices and posting of tuition revenue and the G/L reconciliation in Financial Edge.
• Other Adhoc analysis as requested.

Benefits

• Equal employment opportunities to all qualified employees and applicants based on experience, training, education, and ability to do the available work without regard to race, color, religion, sex, national origin, age, disability, marital status, pregnancy, veteran status, sexual orientation, gender identity, genetic information or any other protected characteristic under applicable law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level