Accounts Payable and Payroll Specialist

Metro•Edina, MN

23h•Hybrid

About The Position

The Accounts Payable & Payroll Specialist is primarily responsible for the administration, processing, and maintenance of the organization’s accounts payable function, ensuring timely and accurate payment of vendors, compliance with organizational policies, and maintenance of complete vendor records. This position also serves as the designated backup to the Payroll Administrator and provides payroll support to ensure continuity of payroll operations during absences, vacations, or periods of increased workload.

Requirements

Associate Degree in Accounting, Finance, Business Administration, or a related field, required.
Minimum three (3) years of progressively responsible accounts payable, accounting, payroll, or related experience, required.

Nice To Haves

Nonprofit accounting experience, preferred.
Experience with accounting and payroll software systems, Sage Intacct, and/or UKG, preferred.

Responsibilities

Process invoices, purchase orders, employee reimbursements, and other payment requests accurately and timely.
Review invoices for proper approvals, coding, supporting documentation, and compliance with organizational policies.
Maintain vendor files, W-9 documentation, and vendor onboarding records.
Verify vendor eligibility and compliance with organizational procurement and applicable funding requirements.
Prepare weekly payment runs, including checks, ACH transactions, and electronic payments.
Distribute remittance information and respond to vendor inquiries.
Research and resolve invoice discrepancies, payment issues, and vendor statement reconciliations.
Prepare year-end Forms 1099, including vendor data review, reconciliation, filing support, and distribution.
Maintain confidentiality of financial information and vendor records.
Serve as the designated backup for payroll processing activities.
Cross-train on payroll procedures and payroll system functions required to provide effective coverage.
Assist with payroll data entry, payroll audits, and payroll reporting as assigned.
Verify payroll documentation and review payroll transactions for accuracy and completeness.
Support preparation and distribution of payroll-related reports.
Provide payroll coverage during Payroll Administrator absences.
Provide responsive internal customer service to program and administrative departments.
Work collaboratively with Finance, Human Resources, and operational leaders to resolve payment and payroll issues.
Communicate professionally with vendors, auditors, funding agencies, and employees.
Maintain positive working relationships across all levels of the organization.
All other duties as assigned.