Accounts Payable and Payroll Officer

SAE Institute•Atlanta, GA

14d•Remote

About The Position

The Accounts Payable and Payroll Officer in conjunction with the Director of Accounting, is responsible for the maintenance and accuracy of the accounts payable and payroll records and any other US centralized finance duties as assigned. Accounts Payable and Payroll Officer Key Relationships i. Director of Accounting ii. Vice President of Finance and Corporate Services iii. Senior Director of Finance and Corporate Services iv. Business Unit(s) Campus Directors v. Finance staff in other US Business Units vi. Key Campus Personnel vii. Other stakeholders Accounts Payable and Payroll Officer Key Result Areas Accounts Payable Process accounts Payable transactions and employee expense reports in a timely and accurate manner Process student refund and stipend payments. Prepare and process weekly payments (check, wire, ACH, online payment) Assist with vendor banking information update to ensure secure and accurate payments Reconcile vendor statements with Oracle records on a monthly basis and resolve any discrepancies Assist with account reconciliations and analysis to ensure AP and AR module reconciles to the the general ledger Maintain and reconcile property, plant and equipment sub-ledger Assist in the maintenance of vendor accounts such as FedEx, travel agencies, and other service providers Respond to inquiries from internal teams and external vendors Process vendors and related parties AR invoicing Process orders in the procurement system Assist with year-end audit preparation and documentation Participate in month end and year end close activities Meet accounting department closing schedules and reporting deadlines and commitments Payroll Preparation of monthly payrolls using data sourced from the central HR information system (Proliant) Ensuring that all payroll policies are adhered to and any exceptions are approved Ensuring that payroll data is processed in a timely manner Ensuring that all payrolls are processed correctly by our outsourced payroll providers Ensuring that payment is made to employees on time Interacting with employees to resolve queries Establishing working relationships with key HR professionals Escalating issues to the appropriate level when required

Requirements

Legal right to work in USA
Demonstrated knowledge and understanding of bookkeeping and the ability to apply the knowledge
Excellent Microsoft Office Suite skills i.e. Word, Excel, PowerPoint, Outlook etc
Demonstrated administrative/organizational skills, with ability to communicate verbally and in written form
Knowledge and experience with corporate financial, accounting and administrative information systems
Excellent telephone, reception desk, and customer service communication skills
Ability to work within existing guidelines, policies and procedures
Ability to handle multiple tasks while maintaining a professional manner
Ability to work well within a team environment
Highly developed skills demonstrated in an environment of large volume work flows and critical deadlines
Ability to interact effectively and professionally with clients and staff at all levels and adjust communication style to meet varying needs
Outstanding interpersonal skills and cultural sensitivity towards students and staff from a diverse range of backgrounds.
Degree in accounting or similar discipline, or appropriate experience
Experience in working with banking software and processing payment in bank
Experience in working with payables and payroll

Responsibilities

Process accounts Payable transactions and employee expense reports in a timely and accurate manner
Process student refund and stipend payments.
Prepare and process weekly payments (check, wire, ACH, online payment)
Assist with vendor banking information update to ensure secure and accurate payments
Reconcile vendor statements with Oracle records on a monthly basis and resolve any discrepancies
Assist with account reconciliations and analysis to ensure AP and AR module reconciles to the the general ledger
Maintain and reconcile property, plant and equipment sub-ledger
Assist in the maintenance of vendor accounts such as FedEx, travel agencies, and other service providers
Respond to inquiries from internal teams and external vendors
Process vendors and related parties AR invoicing
Process orders in the procurement system
Assist with year-end audit preparation and documentation
Participate in month end and year end close activities
Meet accounting department closing schedules and reporting deadlines and commitments
Preparation of monthly payrolls using data sourced from the central HR information system (Proliant)
Ensuring that all payroll policies are adhered to and any exceptions are approved
Ensuring that payroll data is processed in a timely manner
Ensuring that all payrolls are processed correctly by our outsourced payroll providers
Ensuring that payment is made to employees on time
Interacting with employees to resolve queries
Establishing working relationships with key HR professionals
Escalating issues to the appropriate level when required