Accounts Payable & Payroll Specialist

Defined Fitness Inc•Albuquerque, NM

3d•$45,000 - $50,000

About The Position

The Accounts Payable & Payroll Specialist provides both administrative and financial support by processing accounts payable transactions along with companywide payroll in order to make sure that vendors are paid timely and accurately.

Requirements

Bachelor’s degree or associate’s degree in Accounting or Bookkeeping
Three (3) plus years of experience, preferred
Solid understanding of basic accounting principles
Communicate professionally with vendors verbally and in writing
Ability to meet deadlines
PC literate, including Microsoft Office and various other products such as CSI, QuickBooks, etc.
Excellent communication skills with the ability to communicate effectively both verbally and written
Ability to maintain confidentiality
Ability to work independently with minimum supervision
Must be able to provide excellent internal and external customer service and high level of professionalism
Demonstrated ability to multitask in a fast-pace work environment
Self-starter who takes initiative to improve the organization
Must adhere to all safety rules and guidelines and take necessary precautions to ensure safety for all members and staff
Must be able to sit for extended periods
Must be able to lift and carry approximately 25lbs
Must be able to perform the following tasks: walk, squat, bend, stoop, listen, read and write.

Responsibilities

Manage all accounts payable for Defined Fitness including timely and accurate reporting of balances due, researching any previously balances, reconciling vendor statements and attaching purchase orders
Timely prepares check runs and obtains authorized signatures
Present all payment requirements for vendors to CFO on a timely basis to include payment plans and vendor commitments
Manage check requests and check signing on an ongoing basis. Ensure all checks paid by the clubs are properly coded and entered into QuickBooks on a weekly basis.
Reconcile vendor accounts to ensure invoices are paid timely for only goods and services actually received
Properly code vendor invoices to general ledger account
Assist/perform internal control testing of Defined Fitness policies (e.g. purchasing policy, manual check policy, etc.)
Monitor vendor transactions for cost saving opportunities
Maintain contract records for all vendor contractual relationships including lease agreements, contracts, etc.
Maintain vendor W-9's and prepare and submit annual 1098/1099's to Accounting Manager for review
Prepare vendor credit applications and submit to Accounting Manager/CFO for approval
Maintain corporate member billing ensuring corporate billings are timely and accurate
Process payroll in ADP, including verifying employee data, updating records, and ensuring accurate payment and reporting.
Perform other related duties and responsibilities as necessary, which may include contributing to special projects, cross-functional tasks, or additional assignments to ensure smooth operations and compliance with organizational policies.