Accounts Payable Analyst - Trades

JPI•Dallas, TX

6d•Onsite

About The Position

JPI has an exciting opportunity for an AP analyst to join our Trades Finance team located in Irving, TX. The ideal candidate will be responsible for managing all aspects of accounts payable, ensuring accuracy, efficiency, and adherence to company policies and procedures. This role will involve processing invoices, reconciling accounts, maintaining vendor records, and handling payment inquiries.

Requirements

Bachelor’s degree, preferably in Accounting.
Proven experience in accounts payable and receivable, with a strong understanding of accounting principles and practices is required.
3-5 years of experience in real estate and or the construction industry and is required.
3-5 years of experience with invoicing inventory items and resolving discrepancies is required
Proficiency in Microsoft Excel, Airtable, Outlook and Word.
Excellent attention to detail and accuracy in data entry and record-keeping.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Effective communication and interpersonal skills, with the ability to interact professionally with vendors, customers, and colleagues.
Knowledge of relevant laws, regulations, and compliance requirements related to accounts payable and receivable.

Nice To Haves

Proficiency in construction accounting software; Sage Intact, Workday, Procore is preferred

Responsibilities

Lead accurate and timely processing of accounts payable including, invoice entry, credit memo entries, while adherence to the purchase order matching (3-way matching), proper coding, and approval routing.
Pro-actively investigate and coordinate matching exceptions between receipts and invoices, particularly on the inventory side by working with vendors, internal supply chain departments, and stakeholders.
Pro-actively raise new invoices received and follow up with approvers to ensure timely Purchase Order and Change order approvals so that invoices can be processed.
Provide status updates on outstanding payables by staying organized, maintaining checklists and updating master trackers as required.
Reconcile vendor statements and resolve discrepancies promptly with weekly communication and follow up.
Complete credit applications and new vendor set-ups by working promptly and following up when there are hold ups.
Coodinate and ensure vendors are set up in both ERP systems, Workday and Sage Intaact.
Daily maintenance of the Master Invoice Tracker to ensure completeness and accuracy.
Prepare payment files completed twice a week and lead as the point of contact for all payment inquiries.
Follow up with unconditional waivers prior to releasing payments.
Oversee and manage the AP email inbox.
Reconcile AP subledger to the general ledger.
Continuously evaluate AP systems and processes to identify and implement best practices, automation, and internal controls.
Ad-hoc projects as required.
Perform reconciliations for assigned vendors and or projects and support Purchase Orders, Receipts and invoicing tie-outs.
Maintain Master schedules which will facilitate month end accruals.
Prepare invoices as needed for ad-hoc purposes.
Other duties as assigned.