Accounts Payable

WILLIAM DOUGLAS MANAGEMENT LLC•Charlotte, NC

5d•Onsite

About The Position

William Douglas Management is seeking a detail-oriented and organized Accounts Payable (AP) Agent to join our team at a leading HOA Management Company. This role is onsite based in our Charlotte office. The AP Agent will be responsible for managing invoices, ensuring timely vendor payments, reconciling accounts, and maintaining accurate financial records to support the smooth financial operations of the company. Knowledge of CINC Systems and Avid Strongroom is preferred. Comprehensive benefits package and competitive salary offered.

Requirements

CINC Systems (HOA accounting and management software)
Avid Strongroom (Invoice and payment processing software)
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred).
2+ years of accounts payable experience, preferably in HOA, property management, or real estate accounting.
Strong proficiency in Microsoft Excel and accounting software.
Understanding of basic accounting principles (GAAP).
Experience with electronic payment processing and vendor management.

Nice To Haves

Knowledge of CINC Systems and Avid Strongroom

Responsibilities

Receive, review, and verify invoices for accuracy and compliance with company policies.
Enter and process invoices in CINC Systems for HOA financial management.
Route invoices for approval and ensure proper documentation.
Utilize Avid Strongroom to process vendor payments, ensuring timely and accurate disbursement.
Match invoices with purchase orders and resolve any discrepancies.
Maintain and update vendor records, including payment terms and contact details.
Communicate with vendors to address payment inquiries and resolve issues.
Ensure compliance with vendor agreements and internal financial policies.
Assist in issuing and tracking 1099 forms for applicable vendors.
Assist in reconciling bank statements and AP ledger accounts.
Monitor outstanding invoices and follow up on payment approvals.
Generate and analyze AP aging reports to ensure timely payment of obligations.
Support month-end and year-end closing processes by preparing AP reports and documentation.
Ensure adherence to company policies, accounting best practices, and HOA financial regulations.
Maintain organized records for audits and financial reporting.
Identify opportunities for process improvements to enhance efficiency and accuracy.