Accounts Payable Administrator

Bartlett Dairy•Jamaica, NY

2d•$37 - $42

About The Position

The Accounts Payable Administrator will play a key role in ensuring accurate and timely processing of vendor invoices, payments, and financial transactions across all business units. This position requires strong organizational skills, a high level of accuracy, and the ability to collaborate with teams across multiple locations.

Requirements

5 years of Accounts Payable experience, preferably in distribution, manufacturing, or multi-unit environments
Strong understanding of AP processes, three-way matching, and general accounting principles
Experience with ERP or accounting systems (e.g., MASS500)
Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, data analysis)
Excellent attention to detail and ability to manage multiple priorities
Strong communication and problem-solving skills
Ability to work independently and collaboratively with cross-functional teams

Nice To Haves

Experience in the food distribution industry
Familiarity with inventory-related transactions
Knowledge of sales tax, freight charges, and vendor compliance requirement

Responsibilities

Process high-volume invoices for corporate and four distribution centers, ensuring accuracy and proper coding
Reconcile vendor statements and resolve discrepancies in a timely manner
Maintain vendor records, including W-9s, payment terms, and contact information
Prepare weekly and monthly payment runs (checks, ACH, wire transfers)
Collaborate with purchasing, receiving, and operations teams to verify pricing, quantities, and approvals
Assist with month-end closing activities, including accruals and AP aging reports
Support audits by providing documentation and responding to inquiries
Ensure compliance with company policies and internal controls
Identify opportunities to streamline AP processes and improve efficiency