Accounts Payable Administrator

Redbarn Pet Products, LLC., • Long Beach, CA

1d

About The Position

We’re looking for a detail-oriented Accounts Payable Administrator to manage vendor invoices, ensure timely and accurate payments, and support smooth financial operations. This role is key to maintaining strong vendor relationships, accurate reporting, and compliance with internal controls.

Requirements

• Associate’s degree or equivalent experience.
• 5+ years of accounting experience (AP required; AR/GL a plus).
• Strong attention to detail, organization, and communication skills.
• Experience with accounting systems and Microsoft Office.

Responsibilities

• Review, code, and process vendor invoices accurately and timely.
• Match invoices to purchase orders and receiving documents (2-way / 3-way match).
• Ensure proper approvals are obtained in accordance with company policy.
• Prepare and process vendor payments (ACH, checks, wires, virtual cards).
• Assist in implementation of automation within AP processing.
• Set up and maintain vendor records, including W-9 collection and validation.
• Respond to vendor inquiries and resolve billing discrepancies.
• Reconcile vendor statements and investigate variances.
• Assist with month-end close by preparing AP accruals and reconciliations.
• Maintain accurate AP aging schedules.
• Support audit requests by providing invoices, payment support, and schedules.
• Ensure adherence to internal controls and segregation of duties.
• Support 1099 reporting by tracking eligible vendors and payments.
• Follow company policies related to purchasing and payment authorization.
• Partner with Procurement, Operations, and Receiving teams to resolve invoice issues.
• Communicate clearly with internal stakeholders regarding invoice status and payment timing.

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) with a company match
• Flexible/Health Spending Accounts
• Voluntary Benefits
• Pet Insurance
• Life and Accidental Death & Dismemberment Insurance
• Paid Holidays/ Paid Vacation / Paid Sick
• Employee Pet Food Discounts
• Complimentary Office Snacks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree