Accounts Payable Accounting Assistant (Non-Certified) - County Auditor - J04060 - 12500

Nueces County•Village of Fonda, NY

12d•Onsite

About The Position

Under general supervision, performs routine to moderately complex accounts payable duties in support of the County’s financial operations. Responsible for reviewing, verifying, and processing invoices in accordance with County policies, approved budgets, and applicable state statutes. Ensures accuracy, accountability, and proper documentation in the disbursement of public funds.

Requirements

Graduation from an accredited high school or equivalent, supplemented by coursework in bookkeeping or accounting, is required.
A minimum of two (2) years of clerical and/or administrative experience is required, including at least one (1) year involving bookkeeping or accounting functions.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to prepare routine reports and correspondence.
Ability to communicate effectively, both verbally and in writing, with employees, vendors, and the public.
Ability to perform basic arithmetic operations, including addition, subtraction, multiplication, and division using whole numbers, fractions, and decimals.
Ability to compute rates, ratios, and percentages, and to interpret basic charts and graphs.
Ability to calculate figures such as discounts, interest, commissions, proportions and percentages.
Ability to apply common sense understanding to carry out instructions provided in written, oral, or diagram form.
Ability to analyze and resolve problems involving multiple variables in standardized situations.
Knowledge of generally accepted accounting principles (GAAP) related to single and double-entry accounting systems and financial reporting.
Ability to work accurately and efficiently with numerical data while maintaining organized records.
Strong communication skills and the ability to exercise discretion when handling confidential information are essential.
Must be proficient in standard computer applications, including word processing, spreadsheets, and data inquiry systems.
Ability to establish and maintain effective working relationships with County employees, officials, vendors, and the general public.
Employee who operate a vehicle on official County business must maintain a driving record which meets standards set by the County and its insurance carrier.

Nice To Haves

Proficiency in operating a 10-key calculator by touch is preferred.

Responsibilities

Reviews and processes invoices for payment in compliance with County purchasing policies and procedures
Verifies invoice accuracy by matching purchase orders, contracts, and receiving documentation
Confirms proper departmental and/or Commissioners Court approvals prior to payment
Inputs invoice data into the County’s financial system with a high degree of accuracy
Maintains organized financial records in accordance with records retention policies
Assists in preparation and processing of check runs and electronic payments
Determines the necessity and initiates the voiding of checks for submission to supervisor
Identifies discrepancies and coordinates resolution with departments and vendors
Monitors for duplicate payments and ensure appropriate corrective action when necessary
Analyzes vendor statement balances and takes appropriate action to keep accounts current
Conducts purchase order traces, makes interdepartmental inquiries, and communicates with vendors to resolve issues and protect the County’s credit
Maintains orderly filing of computer printouts and supporting documentation for review by independent auditors
Responds to vendor and departmental inquiries regarding payment status
Acts as a resource to County departments and provides guidance on payment processes
Assists with month-end and fiscal year-end closing processes by providing documentation and support during internal and external audit
Performs special research projects and prepares reports as requested by the Supervisor Accounts Payable, First Assistant, or County Auditor
Notifies leadership of suspicious transactions, exceptions, and issues related to funding availability or invoice review
Ensures compliance with County policies, internal controls, and applicable federal/state regulations
Performs other duties as may be assigned.