Temporary Accounting Technician @ West Valley School District

West Valley School District•Yakima, WA

17h•Onsite

About The Position

The Accounting Technician supports the Finance Department with the district’s accounting and fiscal operations for all funds as requested. Provides primary user support for fiscal information and processes within the district as required.

Requirements

Competent in Microsoft Word and Excel
Competent with basic computer software
Work well under pressure and adjust schedule to meet state deadlines as needed
Good communication skills, be able to work with others, and be flexible and open to new ideas and change
Accuracy and attention to detail are a must for this position
Confidentiality is required
Must be able to sit for long periods of time
Ability to lift at least 20 pounds occasionally
Must have good communication skills – verbally and in writing
Must have a valid driver’s license

Nice To Haves

Three years of experience in accounting (AP, AR, GL, or Other)
Experience in governmental fund accounting and/or school district accounting
Effectively apply government regulations for the processing, payment, and procurement of financial transactions

Responsibilities

Assists, monitors, and audits the daily receipting of all revenues for all departments conducting daily reconciliations and uploading to the general ledger.
Prepares, processes, and transmits Revenue to Yakima County Treasurer’s weekly, preparing deposits, Investment Records and making bank deposits.
Performs daily receipting for the Central Office and maintains listing of district wide accounts receivable working with other departments for accuracy and correctness.
Monitors accounts receivable for outstanding payments, NSF’s, and works with vendors for collection.
Batches and files fiscal transactions.
Orders, cancels, makes changes, and disputes charges as needed for the Districts Procurement Cards.
Responsible for pulling P-card billing, auditing, and working with District Personnel on all charges.
Prepares, processes, and audits invoices for the Associated Student Body, Capital Projects Fund, and Procurement Cards ensuring the required back-up documentation, doing data entry, and batches totals with required certifications.
Serves as back-up to Accounts Payable as needed to complete the entire AP process.
Monitors and reconciles outstanding invoices against vendor statements, investigating, and resolving discrepancies with vendors to include credits.
Adds contracts to district database as received.
Assists with Invoices involving prevailing wage Intents and Affidavits by pulling information or resolving errors.
Files combined reports in conjunction with vendors for prevailing wage projects as identified.
Sets up vendors in the accounting system ensuring accurate records and no duplicates.
Processes and receives incoming mail for Accounts Payable and Finance. Routes appropriately.
Reviews Revolving Fund and disburses warrants as requested ensuring all back-up is present, as well as assists with needed replenishment.
Creates all yearly required Central Office Requisitions and Purchase Orders.
Set-ups Intouch Receipting buttons, account codes, items, terminals, and users as required.
Assist as a back-up for buildings for Intouch web pages to add/change/remove items as needed.
Assists with unclaimed property process for submission to DOR and reconciling.
Reviews Open PO’s annually for closing and year-end.
Processes annual Suspension and Debarment for all vendors. Pulls new information as required.
Supports annual audit by providing requested documentation.
Reconciles district financial records to Yakima County Treasurer’s monthly reports for Warrants Outstanding and Void Records.
Learns chart of account for accurate coding to all invoices and identifies discrepancies.
Provide training and assistance to building secretaries and other district staff.
Maintain, organize and purges fiscal records in accordance with State Records Retention Manual.
Cross train in other finance department positions.
Maintains positive working relationships with vendors, personnel, and official representatives.
Continues professional education of accounting practices for changes to accounting policies for compliance.
Attends training courses as available.
Maintains proper segregation of duties.
Perform other duties as necessary or as assigned