Accounting Technician IV - Maintenance & Operations Department

Personnel Commission • Madera, CA

5d • Onsite

About The Position

Under the general direction of the assigned supervisor or Business Manager, the Accounting Technician IV provides District departments and school sites with an array of fiscal services for student body, departmental activities and school site activities; conveys and updates fiscal information; and ensures that fiscal practices are followed and disbursement of funds are within proper and legal guidelines. The incumbents in this classification provide the school community with various fiscal services, which directly supports student learning and achievement.

Requirements

• High school diploma or equivalent.
• Two and a half (2.5) years of increasingly responsible duties in accounting, bookkeeping, or other areas as appropriate.
• Pass the District’s applicable proficiency exam for the job class with a satisfactory score
• Criminal Justice and FBI Fingerprint Clearance
• Negative TB test result plus periodic post-employment retest as required (currently every four years)
• Pre-employment physical exam A through District’s provider

Nice To Haves

• Twelve (12) units in college level study in business administration, accounting, bookkeeping or related fields, which require computer applications from an accredited college or university, can be substituted for one year of experience.

Responsibilities

• Assists auditors by providing requested supporting documentation.
• Collects funds from student events (e.g., ticket sales, yearbook purchases, fines, athletics) to ensure the accuracy and timely completion of transactions.
• Compiles financial information related to work assignments to provide required documentation and/or processing information (e.g. process time sheets, work orders, Department of Industrial Relations (DIR), journal entries).
• Informs other staff and/or outside parties regarding procedural requirements for consistency in processing transactions.
• Maintains a variety of manual and electronic documents, files and records (e.g., journal entries, budget transfers) to ensure completeness and availability of records and compliance with district policy and established regulatory guidelines.
• Monitors financial procedures with individuals responsible for school site/district department financial operations (e.g., student activities, fund raisers, Bookstore, Athletic events, student clubs, field trips, work orders) to provide services within established guidelines.
• Participates in unit meetings, in-service training, and workshops.
• Performs general and program specific clerical functions (e.g., distributing purchase orders, scheduling, copying, faxing) to support departmental activities.
• Prepares written materials and electronic financial information to document activities, provide reference, convey information, and comply with established financial, legal and/or administrative requirements.
• Processes financial information (e.g., Associated Student Body (ASB) and District bank deposits, check requisitions, budget and expense transfers) to update and distribute information, reconcile accounts, and comply with established accounting practices.
• Registers public works projects with the Department of Industrial Relations; monitors to ensure regulations are followed and projects proceed as planned; track projects for timely payments, ensuring all items are in order before final payment.
• Requests quotations from vendors, warehouse, and/or other departments to provide cost information, and purchasing and securing items.
• Researches discrepancies of financial information and/or documentation (e.g., purchase orders, invoices, District and ASB accounts) to for the purpose of ensure accuracy and adhere to established procedures prior to processing and/or graduation; provides related training as requested.
• Responds to inquiries of staff and administration regarding financial procedures to provide information, direction and/or referral for addressing inquiry.
• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory district trainings.

Benefits

• Criminal Justice and FBI Fingerprint Clearance
• Negative TB test result plus periodic post-employment retest as required (currently every four years)
• Pre-employment physical exam A through District’s provider

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED