Accounting Technician III

Fresno State • Fresno, CA

5d • Onsite

About The Position

This position reports directly to the Director of Student Accounts and is a member of Accounting Services. Accounting Services is under the Division of Administrative Services which reports to the Vice President of Administration, Chief Financial Officer. The Accounting Technician III is the advanced journey-level classification in the series. Positions in this classification require a comprehensive knowledge of financial record-keeping methods, procedures, and practices, and a basic knowledge of Generally Accepted Accounting Principles (GAAP). The Accounting Technician III performs a wide variety of duties requiring considerable judgment, initiative, and independence. Incumbents in this classification devise new methods, modify and document established procedures based on precedent and university policies and develop new procedures as necessary; deal with subject matter requiring technical expertise; may provide technical and/or work direction to other employees; and resolve difficult and unusual problems. The Accounting Technician III typically performs duties that include some or all of the following: assemble and compile data used in the generation of financial reports and/or analysis; maintain accounting records for funds, programs, or activities involving multiple transactions; prepare reconciliations; update and maintain accounting tables and online functionality; create and maintain more complex spreadsheets including entering, revising, sorting, calculating and creating tables; create, troubleshoot, modify, run, analyze and export advanced queries; identify, research and work with appropriate personnel to resolve computer application errors; participate in the testing of financial software for upgrades and implementations as related to the position including such activities as testing transaction/data entry and data output; communicate established university policies and procedures to faculty, staff and the general public, including those that require extensive interpretation; prepare monthly adjusting and year-end closing journal entries; interpret and explain university, auxiliary and funding agency regulations to students, faculty, staff and outside parties; disburse funds after independently determining conformance to university regulations; and compose correspondence of a technical nature regarding financial matters. The individual selected will be responsible for providing technical support by administering the loans and collection programs (including but not limited to Perkins, Nursing, and Dream Loans), developing and monitoring special payment plan arrangements, performing all student account collection activity and follow-up, assembling, analyzing and adjusting student, sponsor and/or collection accounts; responding to eRefund and 1098-T inquiries; providing backfill in preparing tuition calculation set-ups, daily cash reconciliations; serving on appeal committees, participating in orientation sessions, and performing research and other related duties as assigned.

Requirements

• Comprehensive knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Comprehensive knowledge and proficiency in the use of Microsoft Word, Excel, PC internet and email.
• Knowledge and adherence to all relevant regulations and policies and procedures (such as: FERPA and CSU Executive Orders).
• Effectively organize and manage multiple tasks in a fast-paced team-oriented environment.
• Review financial documents for accuracy, completeness, validity, and adherence to standards.
• Compute and post numbers rapidly and accurately; maintain files and records; identify, trace, and correct errors.
• Communicate clearly and concisely, both orally and in writing, and prepare written documents and correspondence.
• Apply problem solving techniques; interpret and apply written rules, regulations, accounting procedures and practices to the analysis of basic accounting problems.
• Make sound decisions and recommendations regarding accounting activities and provide accurate information for review regarding program service delivery and activities in meeting programmatic goals and enhancing processes.
• Assist and work closely with Technology Services, end-users and internal customers to ensure the integrity of the application and data stored in the system and with ongoing upgrades and enhancements to program.
• Provide customer service, support and serve as a resource to students, staff and external agencies in responding to inquiries and providing information.
• Establish and maintain cooperative working relationships and promote a positive, service oriented collegial work environment.
• Demonstrated history of regular attendance and positive performance reviews.
• Equivalent to four years of progressively responsible financial record-keeping experience, or any combination of education and experience, which has provided the above knowledge and abilities.

Nice To Haves

• Experience using PeopleSoft Finance or other computerized accounting systems.
• Collections experience.
• Two or more years of college with an accounting emphasis.
• California State University or other higher education experience or other government experience.
• Proficient at using Microsoft Excel and Microsoft Word.
• Working knowledge of databases and reporting.
• Demonstrated history of providing excellent Customer Service.

Responsibilities

• Administering the loans and collection programs (including but not limited to Perkins, Nursing, and Dream Loans)
• Developing and monitoring special payment plan arrangements
• Performing all student account collection activity and follow-up
• Assembling, analyzing and adjusting student, sponsor and/or collection accounts
• Responding to eRefund and 1098-T inquiries
• Providing backfill in preparing tuition calculation set-ups, daily cash reconciliations
• Serving on appeal committees
• Participating in orientation sessions
• Performing research and other related duties as assigned
• Assemble and compile data used in the generation of financial reports and/or analysis
• Maintain accounting records for funds, programs, or activities involving multiple transactions
• Prepare reconciliations
• Update and maintain accounting tables and online functionality
• Create and maintain more complex spreadsheets including entering, revising, sorting, calculating and creating tables
• Create, troubleshoot, modify, run, analyze and export advanced queries
• Identify, research and work with appropriate personnel to resolve computer application errors
• Participate in the testing of financial software for upgrades and implementations as related to the position including such activities as testing transaction/data entry and data output
• Communicate established university policies and procedures to faculty, staff and the general public, including those that require extensive interpretation
• Prepare monthly adjusting and year-end closing journal entries
• Interpret and explain university, auxiliary and funding agency regulations to students, faculty, staff and outside parties
• Disburse funds after independently determining conformance to university regulations
• Compose correspondence of a technical nature regarding financial matters

Benefits

• medical, dental and vision plans
• membership in the California Public Employees Retirement System (CalPERS)
• sick and vacation time
• 15 paid holidays a year
• fee waiver education program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed