Accounting Technician I

Town of Apex • Apex, NC

7d • Onsite

About The Position

The Town of Apex is seeking an Accounting Technician I to support our accounting program through accurate invoice processing and timely bill payments. This position performs intermediate clerical and accounting work in the Town’s accounting program, especially in processing invoices and paying bills.

Requirements

• Associate’s degree and a minimum of one (1) year of experience, or an equivalent combination of education and experience.

Responsibilities

• Reviews departmental and vendor submissions processed by the optical character recognition (OCR) software for accuracy and appropriate supporting documentation.
• Processes vendor and accounts payable requests on a timely basis or special basis, as needed.
• Reviews and verifies required payment due dates to ensure deadlines are met and to maintain a balanced workflow for all parties within the payment process.
• Reviews vendor statements to ensure payments go out on a timely basis and there are no past due balances, verify if payment has been made through the Enterprise Resource Planning (ERP) software, if not, request invoice copies from the vendor and submit the invoices to department for review and approval.
• Tracks and maintains a monthly list of invoice items requiring payment of sales/use tax for processing.
• Tracks and maintains a list of third-party sales tax payments for processing the year-end tax return.
• Processes bi-weekly check runs for vendor payments, utility check refunds, and rental refunds.
• Process payments via procurement card (P-card), ensuring compliance with purchasing policy; accurately code p-card transactions in the P-card software; generate p-card batch files for upload into ERP.
• Responsible for conducting monthly audits of Town wide P-Card transactions to ensure compliance with organizational purchasing policies and procedures.
• Reviews transactions for potential policy violations, verifies the accuracy of general ledger coding and account allocations, and ensures that all purchases are supported by appropriate documentation, and business-purpose descriptions.
• Identifies discrepancies, follows up with cardholders and approvers as needed, and documents audit findings.
• Assists in maintaining internal controls, promoting fiscal accountability, and supporting accurate financial reporting through timely and thorough transaction reviews.
• Responsible for maintenance and ordering of departmental supplies.
• Reviews vendor invoices for name or address changes; notifies Purchasing of any changes.
• Communicate with the Town employees concerning Accounts Payable.
• Communicates with vendors on invoices and checks.
• Independently performs a variety of accounting tasks in support of the finance operations including but not limited to preparing basic journal entries and simple balance sheet account reconciliations.

Benefits

• Free or low-cost medical, dental, vision, and life insurance for employees
• 5% contributions to the NC401(k) retirement plans
• Participation in the Local Government Employees' Retirement System (LGERS)
• Traditional sick and vacation leave
• 80 hours Peak Paid Time Off per year
• $1,200 Peak Lifestyle Benefit to pay for health and wellness activities (after completion of probation)
• 8 weeks of Paid Parental Leave
• 3 weeks of Paid Caregiver Leave
• Bereavement leave
• 13 paid holidays
• Longevity pay
• Tuition assistance
• Expansive wellness program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree