Accounting Support Specialist

City Wide Facility Solutions•Lenexa, KS

11d•Hybrid

About The Position

City Wide is seeking a detail-oriented Accounting Support Specialist to join our OneFinance team. In this hybrid role, you will provide essential support for daily accounting operations across City Wide franchise departments and corporate-owned locations. The ideal candidate is organized, accurate, service-minded, and comfortable managing a variety of accounting tasks in a deadline-driven environment. You will help ensure financial information is processed accurately and on time while partnering with internal teams, franchisees, vendors, and corporate locations to resolve questions and keep accounting processes moving forward.

Requirements

Associate degree in Accounting, Business, Finance, or a related field, or equivalent relevant experience.
Two to three years of accounting, bookkeeping, accounts payable, accounts receivable, or related experience.
Proficiency in Microsoft Excel and Outlook.
Experience using automated accounting software is required.
Strong attention to detail, accuracy, organization, and problem-solving skills.
A customer-focused approach and the ability to communicate professionally with internal teams, franchisees, and vendors.
Ability to manage priorities, meet deadlines, and handle confidential financial information responsibly.

Nice To Haves

Adobe and/or expense-management software experience is preferred.

Responsibilities

Assist with bookkeeping support for multiple locations, including income statements, account maintenance, and financial reporting.
Help reconcile accounts receivable, accounts payable, cash activity, bank accounts, and credit card balances.
Support daily cash-receipt entry, weekly accounts payable processing and check generation, and monthly billing activities.
Assist with accounts receivable activities, including invoice preparation, customer statements, collections follow-up, aging reports, journal entries, and dispute resolution.
Research and help resolve vendor, invoice, payment, and billing discrepancies.
Support bi-weekly expense-report processing and monthly ACH payment communications.
Assist with month-end close activities, management reporting, benefit-provider file processing, and expense allocations.
Help process independent contractor payments and support annual 1099 reporting requirements.
Monitor the accounting inbox and direct invoices, questions, and issues to the appropriate department, team member, or franchisee.
Assist with irregular billing requests for items such as marketing materials, HR charges, training, and other departmental needs.
Maintain organized accounting documentation and help identify opportunities to improve processes, efficiency, and accuracy.