Accounting Support Analyst

Comprehensive Energy Services, Inc•Longwood, FL

2d•$21 - $24

About The Position

The Accounting Support Analyst is motivated, detail-oriented, customer-focused professional who will support accounting, AP, collections, billing, and administrative functions. This role serves as a key liaison among Accounting, Operations, Project Managers, Service Managers, and customers to ensure timely invoice processing, collections, customer account management, and resolution of accounting-related issues. The Accounting Support Analyst is highly organized, able to manage multiple priorities, and committed to strong communication, accountability, and follow-through. This position offers valuable exposure to accounting and operations, with meaningful opportunities for professional growth and career development within the organization.

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent combination of education, training, and 3+ years of relevant accounting experience may be considered.
3+ years of experience in accounting, accounts receivable, billing, collections, or related financial support functions preferred.
Strong proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
Experience in accounting, finance, administration, customer service, or a related field.
Exposure to accounting software, ERP systems, or construction-related business operations.
Experience working with customers or handling administrative responsibilities.
Excellent verbal and written communication skills.
Strong organizational, analytical, and problem-solving abilities.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to work independently and collaboratively across multiple departments.
Strong attention to detail and commitment to accuracy.

Responsibilities

Support Accounts Payable by entering vendor and subcontractor invoices, reviewing supporting documentation, and working with Operations, Project Managers, and other departments to resolve invoice variances, purchase order discrepancies, and processing issues.
Support construction billing and collections by coordinating lien release requests, lien waivers, Notices to Owner (NTOs), customer-required documentation, and other collection-related items.
Produce and manage accounts receivable aging reports by (1) monitoring high-risk customer accounts, and (2) recommending credit holds as needed to reduce financial risk and improve collections.
Communicate with customers regarding past due invoices, payment status, billing discrepancies, and account concerns through phone calls, emails, and other correspondence while maintaining accurate records of all collection activities.
Work closely with Project Managers, Service Managers, Operations personnel, and customers to investigate, resolve, and follow up on billing disputes, account discrepancies, and collection issues in a timely and professional manner.
Lead weekly Service Accounts Receivable meetings by preparing aging summaries, documenting action items, communicating updates, and following up with responsible parties to ensure commitments and deadlines are met.
Maintain accurate records, tracking logs, and supporting documentation for customer accounts, collections, lien releases, and construction billing activities.
Promote accountability, effective communication, and timely resolution of customer and internal issues by monitoring open items, escalating concerns as needed, and ensuring proper follow-up.
Other duties as assigned.