Accounting Supervisor

Safe Fleet•Boise, ID

About The Position

ECCO Safety is seeking a detail-oriented and experienced Accounting Supervisor to oversee our AP and AR teams. The ideal candidate will have a strong understanding of accounting principles, exceptional leadership skills, and a proven track record of managing a high-volume AP and AR department efficiently. The Accounting Supervisor will be responsible for ensuring accurate and timely processing of payments, maintaining vendor relationships, and implementing process improvements to streamline AP and AR operations.

Requirements

Associate’s degree (A.A.) in accounting or equivalent years of experience
Minimum of 5 years of AP and AR experience, including at least 2 years in a supervisory role
Strong understanding of accounting principles and practices
Strong skillset in accounting software and Microsoft Excel
Excellent leadership and communication skills
Ability to prioritize tasks, multi-task, and meet deadlines in a fast-paced environment
Attention to detail and accuracy
Problem solving skills and the ability to resolve issues independently

Nice To Haves

Experience with process improvement initiatives is a plus

Responsibilities

Supervise and lead the AP and AR teams, including hiring, training, and performance management
Oversee the day-to-day operations of the AP and AR departments for ECCO and Code 3, ensuring timely and accurate processing of invoices, payments, and expense reports
Review list of current and past invoices for payment (forecasts), prior to weekly AP check runs
Manage vendor relationships, including resolving any payment discrepancies or issues in a timely manner
Oversee AP team with Open PO Accrual report clean up and prepaids approval and research, match packing lists/POs/invoice documents
Review AP Aging report, vendor statements weekly, monthly customs reconciliation, and weekly freight reconciliation
Utilize AP calendar to make payments for utilities timely across both company locations
Perform month-end closing activities, including reconciling accounts payable transactions and reviewing accruals monthly
Manage past due AR invoices and actively follow up with customers to resolve payment and credit hold issues
Monitor unapplied check balances and work with team to reduce weekly balances to meet departmental goals
Interface with ESG sales representatives and customer service team to review status of slow paying customers, including identifying pricing issues and reconciling customer portal information
Process customer checks for daily deposits, account statements, credit and debit memos
Research and resolve: partial payments, product returns, proof of delivery requests, and billing errors or discrepancies
Interface with collection services as needed and process bad debt write-offs and recoveries
Generate various tracking reports such as missing credit memos, pricing issues, etc.
Assist with cashflow forecasting
Manage administration of Concur expense reporting system for ECCO and Code 3
Maintain daily updates to bank ledger reconciliations
Perform vendor set up process and fraud verifications
Develop and implement policies and procedures to improve efficiency and accuracy in the accounts payable process, adhering to company policies and procedures
Collaborate with other departments, such as procurement and finance, to ensure smooth workflow, effective communication, and proper approvals
Manage 1099 process and W9 maintenance
Perform other related duties as assigned