Accounting Supervisor

Milwaukee County Wisconsin • Milwaukee, WI

4h • Hybrid

About The Position

The Accounting Supervisor will manage the Operations team responsible for calculating, invoicing, recording, and collecting approximately $95-$100 million in revenue. This position is responsible for recording monthly reserve entries to ADF and CFC, as well as recording interagency rents and labor revenue. Review and reconcile the monthly airline and passenger statistical reporting. Manage and collect open accounts receivable aging and determines recommended late fees. Compile and send out bi-monthly dunning letters. Manage and review bank accounts and main petty cash reconciliations. Reconcile revenue and accounts receivable relating to the airport and county general ledger system. Annual audit contact for operating revenue. Manage financial provisions of leases and lease amendments, general ledger account coding, and review of new, lapsing, expired, and active provisions within over 600 active contracts, each of which potentially contains multiple billing provisions. Record and reconcile parking revenue as well as manage accounts payable and year-end accruals.

Requirements

• Current resident of the State of Wisconsin.
• Bachelor’s degree in accounting, finance, or a closely related field.
• At least three (3) years of experience in accounting, accounts receivable, or a closely related field.
• At least one (1) year of supervisory and/or management experience.
• In lieu of supervisory/management, two (2) years of Airport fiscal experience will be accepted.
• Advanced knowledge of all related computer software applications, such as word processing.
• Advanced knowledge of ERP and General Ledger.

Nice To Haves

• Knowledge of generally accepted accounting principles (GAAP), GASB.
• Certified Public Accountant (CPA) or CPA candidate.

Responsibilities

• Manage the Operations team consisting of three accountants, two senior, and one staff accountant responsible for processing airport purchasing and procurement, researching and handling open encumbrances, carry overs, accounts payable, and year-end expense accruals.
• The two senior accountants’ duties include calculating, invoicing, and collecting approximately $95-$100 million in revenue annually.
• Revenue sources include multiple types of parking fees, airline revenues such as landing fees, aircraft parking, terminal and apron rents, common use billings, rental car, vending, gift and novelty, and other concession invoicing.
• Monitor outstanding airline and tenant invoice aging, follow up, or coordinate the follow-up with airlines and tenants relating to outstanding and past-due balances. Work with properties and finance leadership to establish payment commitments when required. Compose bi-monthly dunning collection letters.
• Review and support airline and tenant inquiries and questions in the general accounting mailbox and their personal mailboxes. Conduct data analysis for proper, accurate, and completeness of revenues, general airport analysis, and other requested items from senior management and/or airline/tenant requests.
• Ensures cross-training for all accountants and for oneself regarding the revenue workgroup. Track all leases held by the airport, to include determining which leases fall under GASB 87 requirements and calculating the expected revenue for the remainder of the lease. Leases need to be reviewed annually, and any new leases or lease renewals need to be vetted for GASB 87 qualification. GASB 87 leases need to be entered into separate worksheets and submitted to central accounting for calculations to book required journal entries.
• Responsible for the compilation, verification, and management of landing statistics, passenger, charter, and parking fee statistics. Ensure deadlines are met and that the provided reports are accurate before submitting for final review. Manage and/or create and distribute monthly airport activity reports on landings and all other revenue. Serve as backup to the primary staff and monitor daily Passur landing data to confirm completeness.
• Manage billing provisions for over 600 contracts in ABRM. Enter new GL accounts as needed and close periods per the closing calendar. Manage petty cash accounts, review, and approve the accounts monthly. Maintain the checking account used for land acquisition. Ongoing reconciliation of revenue, accounts receivable, and other assigned balance sheet accounts on a minimum quarterly basis. Provide customer service support and monitor the shared email inbox.
• First reviewer for annual MAG true-ups. Confirm that the report matches and that the calculated true-up amount aligns with the language in the contract. The new annual MAG is recalculated from the audits. Verify the correct calculation and verify the contract for MAG requirements. Calculate and record reserve activity to ADF and CFC, as well as interagency rents and labor revenue, monthly. Complete reclasses as needed. Complete year-end accounting entries, reconciliations, and lead audit functions for the area as assigned. Supervise the update and creation of documentation for all revenues, the ACI survey, and banking processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager