Accounting Supervisor – Capital (Airport)

Milwaukee County Wisconsin•Milwaukee, WI

3d•Onsite

About The Position

Supervises one Airport Senior Accountant and one PFC Program Coordinator. Oversees FAA Airport Improvement Program (AIP) grant applications, coordinating with FAA and State Bureau of Aeronautics on grant fund usage for airport efficiency and safety. Works with the Airport Engineer and senior management on the Annual Capital Budget determination and entry, coordinates bi-annual changes in the Capital Improvement Plan (CIP) and Cash Flow updates. Leads Passenger Facility Charge (PFC) amendments and new applications based on planned PFC project usage within the CIP. Manages airport procurement card administration, capital project grant invoices for reimbursement requests, maintains capital financial records, and records, tracks, and follows up on Federal and state grant receivables. Responsible for complex reconciliation of Capital project revenues and expenses. Serves as the Annual Audit Lead for PFC and Capital audit requests.

Requirements

Current resident of Wisconsin
Bachelor’s Degree in Accounting, Finance or closely related field
Three (3) or more years of practical work experience in accounting and finance or related field
At least One (1) year or more supervisory/management experience

Nice To Haves

Knowledge of INFOR general ledger system and GCR Airport Financial Management System, or expected to acquire.
Knowledge of FAA reporting systems for PFCs and SOAR, or expected to acquire.
Creates and maintains strong relationships with Federal and State aviation administrators, Airport employees, and other departments.
Certified Public Accountant (CPA) or CPA candidate preferred.

Responsibilities

Direct and manage two (2) full-time employee (FTE) positions, including HR, benefits, professional development planning, annual reviews, and administrative duties.
Teach all tasks for the two (2) FTEs assigned to capital and perform all functions for them as needed during vacancy/turnover, leaves of absence, or vacations.
Administer, monitor, request reimbursements, and manage Airport Improvement Program (AIP) grants ($2-20 million annually).
Reconcile and maintain grant payables and grant receivables accounts.
Research, compile, and prepare the annual Airport Capital Budget ($20-50 million annually).
Research, compile, and complete capital carryovers ($2-5 million annually).
Prepare capital program exhibits for airport stakeholder meetings.
Monitor balances, review activity, reconcile budget versus actual, and update expenditures, revenues, and assumptions for the Airport Cashflow.
Track projected funding, manage funding sources, work with the Project Management Office on project changes, and program projects in 1–5-year, 6-10 year, and 11+ year horizons.
Serve as the point of contact for audit questions related to the capital program.
Administer, apply for new agreements, amend current agreements, and manage Passenger Facility Charge (PFC) Collection and Use agreements ($10-50 million per application).
Monitor funding for capital projects and reserves, accounting for and tracking capital project funding within the CIP.
Invoice funding sources or transfer funds as needed.
Monitor reserve funds for usage and balance and prepare year-end reserve balance reconciliation.
Serve as the point of contact for audit questions related to the capital program.
Serve as the Point of Contact on audit for the Passenger Facility Charge (PFC) Program (Annual).
Complete grant single audit annually.
Respond to and comply with internal audit requests.
Research, recommend, and enter complex year-end entries for accounting manager review and approval.
Research and complete year-end reconciliations as assigned.
Review, manage, and approve operating and capital fixed asset entries.
Oversee and conduct bi-annual physical fixed asset inventory.
Calculate annual depreciation for operations and capital.
Review actual versus budget figures every month.
Generate ad hoc reports for airport leadership and stakeholders.
Execute data analysis and special projects as assigned by airport leadership.
Perform other duties as assigned by airport leadership.
Serve as an accounting resource for business units and stakeholders.
Support county architecture and engineering with capital projects.
Serve and support duties of the accounting manager and director of finance and administration.