Accounting Specialist

Circle U Foods, Inc. • Fort Worth, TX

16d

About The Position

The Accounting Specialist plays a key role within the finance team, responsible for full-cycle accounting tasks and ensuring accuracy in financial reporting. This position requires strong accounting knowledge, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• High school diploma or GED with significant relevant accounting experience.
• 3–5 years of hands-on accounting experience.
• Solid understanding of GAAP and general accounting principles.
• Proficiency with accounting software, including QuickBooks Online (QBO).
• Intermediate-level skills in Microsoft Excel.
• Prior experience with accounts payable, accounts receivable, and general ledger activities.
• Experience supporting month-end close processes and account reconciliations.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to prioritize and manage multiple tasks to meet deadlines.
• Effective written and verbal communication skills for vendor and customer interaction.
• Ability to maintain confidentiality when handling sensitive financial information.
• Applicants must be legally authorized to work in the United States and provide appropriate documentation to complete the I-9 verification process.
• Applicants must be at least 18 years of age.
• Applicants must have reliable transportation to and from work to meet job attendance and punctuality requirements.
• Candidates must successfully pass a background check and drug test.

Nice To Haves

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• Experience with ERP systems and accounting software integrations.
• Prior exposure to audit processes (internal or external).
• Familiarity with spend management systems and electronic payment platforms.
• Work experience in manufacturing, food production, or distribution environments.

Responsibilities

• Perform full-cycle accounts payable processes.
• Process vendor invoices, expense reports, and payments to ensure accuracy.
• Verify general billing and integration accuracy between QBO and the ERP system.
• Review invoices for appropriate documentation prior to payment.
• Process invoices by reviewing and verifying accuracy, completeness, and compliance with company policies.
• Enter non-inventory (purchase order) bills and data into QBO.
• Maintain accurate records of vendor bills and related documentation.
• Prepare and analyze weekly check runs.
• Print vendor check payments.
• Initiate vendor online and ACH payments on a weekly basis.
• Reconcile vendor accounts and statements.
• Research and resolve vendor bill discrepancies.
• Reconcile credit card accounts.
• Verify the accuracy of credit card costs and receipts submitted through the spend management system.
• Process new vendor credit applications as requested.
• Create new vendor profiles in the ERP system and ensure proper integration into QBO.
• Finalize vendor profile setup in QBO by attaching all required data and documentation.
• Conduct independent verification to establish new ACH payment profiles in the bank’s system.
• Maintain vendor relationships through regular communication.
• Provide support for internal audits and reconciliations.
• Assist with special projects and other accounting tasks as needed.
• Review and process employee expense reports.
• Contribute to timely month-end close processes.
• Update and maintain vendor profiles.
• File and organize accounts payable records.
• Perform full-cycle accounts receivable processes.
• Process customer credit returns.
• Apply cash receipts and prepare daily deposits.
• Process and review customer credit applications.
• Monitor and respond to the accounting department’s email inbox.
• Monitor ERP system integrations for accuracy and completeness.
• Review sales orders and generate daily customer invoices.
• Communicate with customers to resolve accounting-related tasks and inquiries.
• Send customer account statements on a monthly basis.
• Carry out weekly collection efforts, including following up with clients on outstanding invoices and resolving payment discrepancies.
• Reconcile accounts by investigating and resolving irregularities or inquiries.
• Maintain accurate accounts receivable files, records, and payment documentation.
• Update and maintain customer profiles.
• Provide support for special projects and other accounting tasks as needed.
• Assist with internal audits and reconciliations.
• Contribute to timely month-end close processes.
• File and organize accounts receivable records.
• Follow food safety and quality protocols.
• Follow GMPs (Good Manufacturing Practices), housekeeping and safe work practices.
• Other duties as assigned.

Benefits

• Company paid employee-only health (HMO), dental, vision, and life insurance. A PPO health plan is offered with a cost share.
• Voluntary insurance plans for short-term disability coverage, Accident and Critical Illness.
• Additional voluntary life insurance policy available
• COVID and Flu incentive - 8 hours per vaccination dose
• Accrued Paid Time Off: 0-5 years, 2 weeks; 5-10 years, 3 weeks; 10+ years 4 weeks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED