Accounting Specialist

Minuteman Senior Services•Burlington, MA

5d•$30 - $33•Hybrid

About The Position

The accounting specialist is responsible for maintaining detailed financial records, reconciling accounts, and financial reporting. This role is also responsible for the accurate, timely processing of payroll, tax withholdings, benefits, and other deductions, ensuring compliance with all relevant regulations. This role requires strong attention to detail, math skills, and familiarity with payroll and accounting software.

Requirements

Candidates without payroll experience are encouraged to apply. You will receive comprehensive training in payroll processes to ensure accuracy, compliance, and efficiency. In addition, all employees in this role will receive structured training on the Paycom software system to support effective payroll processing and reporting.
High school diploma or equivalent required.
Strong understanding of payroll regulations and compliance requirements
Proficiency with payroll systems (experience with Paycom or similar systems preferred)
Experience utilizing MS Office, including Word and Outlook email and calendars.
Attention to detail, discretion, and confidentiality.
Clear and professional communication skills, both written and verbal.

Nice To Haves

Experience with financial reports and accounting statements preferred.

Responsibilities

General Accounting & Financial Reporting Own and reconcile key general ledger accounts with a high degree of accuracy, ensuring compliance with US GAAP.
Prepare and post journal entries and perform variance analysis as part of the month-end, quarter-end, and year-end close.
Prepare and bill monthly invoices, ensuring alignment with Federal, State, and Private contracts.
Be the liaison with Senior Care Organizations (SCO).
Compliance, Audit, and Tax Support Ensure operational adherence to internal controls, accounting policies, and external regulatory requirements.
Support internal and external audits by providing schedules and documentation.
Process Optimization & Documentation Proactively identify process inefficiencies in both accounting and mobility operations, recommending and implementing improvements, particularly those that can be automated or streamlined.
Develop high-quality process documentation and workflows that facilitate knowledge transfer, audit readiness, and operational consistency.
Partner with cross-functional stakeholders (Finance, Payroll, HR, Legal) to align processes and improve global compliance infrastructure.
Payroll Process full-cycle, multi-state payroll for all employees, ensuring compliance with federal, state, and local regulations.
Maintain payroll records and ensure accuracy of data in the payroll system.
Respond to employee payroll inquiries and resolve discrepancies promptly.
Coordinate with HR on new hires, terminations, benefits, and time-off policies affecting payroll.
Prepare payroll-related reports for management and auditors as needed.