Accounting Specialist

Xanterra Travel Collection•Eau Claire, WI

22d•Onsite

About The Position

The Accounting Specialist is responsible for ensuring the accuracy, completeness, and integrity of financial activity related to tours, vendors, and travel operations. This role plays a critical part in validating tour-related financial data, identifying discrepancies, resolving issues, and supporting timely and accurate financial close processes. The position requires strong analytical judgment, disciplined follow-through, and effective collaboration with internal partners across Accounting, Finance, and Operations. At Holiday Vacations, how we work is just as important as what we deliver, welcome to The HV Way! Honesty & Integrity: We act with honesty and accountability, building trust with every guest, partner, and teammate. We keep our promises. Create Community: We create community by treating each other and our guests like extended family, fostering belonging, celebrating, and supporting one another. Surprise & Delight: We go beyond expectations to create meaningful experiences. We make every effort to exceed expectations. Grow Together: We embrace curiosity, feedback, and continuous learning – always striving to be better and do better. Innovate Boldly: We seek fresh ideas, adapt to change, and look for ways to stay ahead in a dynamic travel landscape Protect What Matters: We prioritize safety and sustainability for our people, our guests, and the places we explore. Celebrate the Team: We succeed together, value each person’s gifts and contributions, and take time to enjoy the journey along the way.

Requirements

Associate degree in Accounting or a related field, or an equivalent combination of education and relevant work experience.
Minimum of two years of accounting experience, preferably in auditing, travel-related accounting, expense management, or accounts payable/receivable environments.
Strong analytical and mathematical skills with the ability to reconcile data, investigate discrepancies, interpret financial information, and apply sound judgment when resolving issues.
Proficiency with Microsoft Office applications, particularly Excel, Outlook, and Word, including the ability to work with spreadsheets for reconciliations, analysis, and reporting; experience working within ERP, accounting, or expense management systems.
Experience supporting monthly accounting activities such as accruals, reconciliations, and close processes in a deadline-driven environment.
Experience reviewing and supporting corporate credit cards, purchasing cards, and expense activity, including coding, compliance review, and issue resolution.
Effective written and verbal communication skills, with the ability to clearly document findings, explain issues, and collaborate professionally in one-on-one or small group settings.
Demonstrated ability to plan, prioritize, and organize work; manage time effectively; meet deadlines; and adapt to changing priorities in a small-team environment.
Ability to work independently within established processes and internal controls, recognizing when to escalate issues or seek guidance.
Ability to travel on a limited basis.

Responsibilities

Analyze, validate, and support tour related financial activity to ensure accuracy, completeness, and compliance with internal controls while exercising sound judgment within established procedures.
Support accurate financial reporting by reviewing, allocating, reconciling, and adjusting tour-related costs, customized service requests/optional activities, operational expenses, accruals, and other accounting transactions to ensure complete and accurate financial results.
Audit tour expenses, payroll related charges, cost allocations, and tour P&Ls; research discrepancies, determine root causes and process approved corrections/adjustments to maintain accurate financial records.
Process and support accounting transactions critical to tour operations, including miscellaneous receipts, journal entries, accruals, reconciliations, allocations, and other month end close activities to ensure timely and accurate reporting.
Review, approve and support corporate and tour related expense reports, mileage reimbursements, and corporate card activity to ensure accurate coding, appropriate approvals, policy compliance, and timely resolution of issues.
Support accounts payable and vendor administration activities including vendor set up and maintenance, invoice resolution, ARC (airline bill) processing, payment support and validation of vendor and banking information to ensure accurate and timely financial transactions.
Independently manage day –to-day accounting activities within established policies, procedures, and systems; escalating issues that fall outside defined guidelines or authority levels.
Provide guidance and clarification on financial processes, maintain appropriate documentation and audit trails while ensuring compliance with company policies and internal controls.
Identify recurring issues, trends, and process improvement opportunities, and communicate recommendations that enhance efficiency, accuracy, and compliance.
Communicate professionally with internal partners by documenting findings, asking effective clarifying questions, and maintaining composure in a fast-paced setting.
Perform other duties as assigned.