Accounting Specialist US

CMA CGM•Houston, TX

18d•Onsite

About The Position

The Accounts Payable Specialist ensures the accuracy and timeliness of the Procure-to-Pay (P2P) cycle by managing reconciliations, compliance, and discrepancy resolution. This role acts as a primary liaison between operations, vendors, and Shared Service Center to optimize financial processes and maintain data integrity.

Requirements

High School Diploma or GED.
Minimum 3 years related experience.
Knowledge of U.S. GAAP principals.
Processing accounts payable transactions in a high-volume environment.
Working with ERP systems and invoice workflow tools.
Reconciling vendor statements and resolving discrepancies.
Accounts Payable and Procure-to-Pay processes.
ERP systems (JDE, SAP, Oracle, or similar).
Strong Microsoft Excel skills.
Understanding of internal controls, compliance, and audit requirements.
Analytical and problem-solving abilities.
Strong written and verbal communication skills.
Customer-service orientation.
Ability to manage competing priorities.
Effective stakeholder management and teamwork.
Ability to work accurately under deadlines.

Nice To Haves

Associate’s degree in Accounting, Finance, Business Administration
In depth knowledge of U.S. GAAP principals.
Shared services or logistics industry experience.
Experience supporting multi-entity environments.

Responsibilities

Serve as the primary liaison between Operations, Global Business Services (GBS), and vendors to facilitate the timely resolution of invoicing issues and maintain effective cross-functional communication.
Monitor and resolve invoice discrepancies, payment holds, accrual issues, and purchase order/receipting exceptions to ensure timely resolution and payment.
Manage vendor inquiries, escalations, and disputed invoices. Enhance supplier satisfaction by proactively resolving invoice discrepancies, payment inquiries, and account reconciliations, while managing escalations efficiently.
Oversee vendor reconciliation processes, including Statement of Account (SOA) reviews and follow-ups on outstanding items to facilitate timely resolution.
Execute core AP operational activities, including mail management and urgent payment requests, to maintain business continuity.
Oversees vendor master data maintenance, including the verification of banking details and supplier information, to ensure data accuracy and mitigate financial risk.
Ensure strict adherence to Procure-to-Pay policies, internal controls, segregation of duties, and audit standards.
Analyze performance metrics to identify process improvement opportunities, support system implementations and automation efforts to increase operational efficiency. Lead initiatives in audit, compliance, and system enhancement to improve operational effectiveness, standardize workflows, and ensure robust control compliance.
Manages the end-to-end validation and resolution of high-volume supplier invoices across multiple legal entities, ensuring accuracy, strict compliance, and timely payment cycles.
Protects company financial assets by strictly enforcing Procure-to-Pay (P2P) internal controls, upholding segregation of duties, and executing rigorous fraud prevention procedures.
Drives Accounts Payable objectives by monitoring invoice aging, exception queues, and service-level metrics, implementing corrective actions to eliminate process inefficiencies.
Leverages ERP systems, invoice workflow tools, and reporting platforms to ensure high-accuracy transaction processing and insightful financial reporting.
While this role has no direct budgetary or people management responsibilities, it directly influences financial accuracy, supplier relations, and operational excellence through the high-impact execution of Accounts Payable processes.

Benefits

Competitive Paid Time Off
401(k)
health insurance
employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car and hospitality brands
pet insurance
Multiple health plans (company contribution to health savings account)
prescription, dental and vision coverage
Company paid life insurance, accident insurance, short- and long-term disability coverage and employee assistance plan.
Voluntary benefits including additional life insurance, AD&D coverage, buy-up short- and long-term disability, critical illness, identify theft & legal plan.
401(k) with company match.
Flexible Paid Time Off programs including company paid holidays.
Tuition reimbursement program.