Accounting Specialist

KELE INC • Bensenville, IL

58d • $45,000 - $50,000 • Onsite

About The Position

Support the accounting department in one or more of its functions of credit, accounts receivable, accounts payable, and collection functions. Recommend enhancements/ additions to existing accounting performance metrics along with daily process improvements.

Requirements

• Must be able to perform each essential duty satisfactorily.
• Individual must possess the knowledge, skill, and/or ability required.

Responsibilities

• Enter, verify and approve all vouchers for payment, ensuring that the invoice is charged to the correct general ledger account and department.
• Processes invoices for payment.
• Prepare invoice deduction notices, as necessary.
• Manage AP inbox.
• Answer vendor inquiries.
• Prepares weekly accounts payable check runs.
• Print accounts payable reports and maintains accounts payable files.
• Assists in Accounts Payable end of month closing procedures and reconciliations.
• Reviews and verifies vendor statements.
• Reviews open stock receipts report on a weekly basis and adjusts as necessary.
• Research and work with purchasing, accounts payable assistant and/or vendor on discrepancies of vendor accounts.
• Allocate invoices among departments as needed.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Process lien waivers and Certificates of Insurance as needed.
• Performs daily invoicing and related tasks.
• Submit invoices to customers.
• Releases sales orders upon receipt of payments.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Performs representative commission order entry, invoicing and other related tasks and submits invoices to representative vendors as needed.
• Works with Inside Sales team, customers and EDI vendors to prepare/update EDI portals for processing Advanced Shipping Notices and invoices.
• Processes customer acknowledgements, shipping notices and invoices on EDI or customer portals.
• Maintains access credentials for customer portals via SharePoint.
• Creates and maintains EDI procedural manuals.
• Records collection activity in the company’s ERP systems.
• Reconciles eBay sales and applies cash and/or creates credit memos for settlement fees.
• Manage AR inbox.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Assists with related special projects, as required.
• Requests and pursues payment on delinquent accounts via communication with customers.
• Follows up on delinquent accounts, updates and maintains accurate financial records including accounting, receivable, and credit records.
• Prepares and sends statements on delinquent accounts.
• Follows established guidelines to review and update account status.
• Performs other related duties, as required.
• Answers and transfers calls.
• Runs various reports weekly, monthly and as needed.
• Updates postage as required.
• Purchases office supplies.
• Allocates inbound mail to departments.
• Coordinates office events.

Benefits

• Medical, vision, and dental insurance
• HSA
• FSA (medical and dependent care)
• 401(k) with employer match up to 4% with immediate vesting.
• Employer-paid short- and long-term disability coverage.
• Employer-paid basic life and AD&D insurance; supplemental life for employees and dependents available.
• Paid time off and paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed