Accounting Specialist

M W Logistics Llc•Dallas, TX

59d•Onsite

About The Position

The AR/AP Specialist supports the accounting department by managing accounts receivable and accounts payable transactions. This role works closely with customers, carriers, brokers, and internal operations teams to ensure accurate billing and timely payments in a fast-paced logistics environment.

Requirements

Bachelor’s degree (Accounting, Finance, or related field preferred)
5+ years of AR/AP experience, preferably in transportation, logistics, or supply chain
Experience with high-volume transactions and tight billing deadlines
Strong attention to detail and problem-solving skills
Proficiency in Excel and accounting software
Excellent verbal and written communication skills
Experience with Accounting systems
Strong organizational and time-management skills
Ability to work in a fast-paced, deadline-driven environment
Clear and professional communication with carriers and customers
Ability to analyze discrepancies and resolve issues efficiently
High level of integrity and confidentiality

Nice To Haves

Familiarity with freight billing, carrier settlements, and accessorial charges.

Responsibilities

Generate customer freight invoices based on rate confirmations and delivery documentation
Ensure invoices include all required backup (PODs, BOLs, accessorial approvals)
Communicate with customers regarding billing questions, disputes and collections
Maintain customer records, contracts, ACH and W-9 documentation
Monitor AR aging and follow up on past-due freight bills
Collaborate with operations, and customer service teams to resolve billing issues
Run D&B and Credit Safe reports for new and existing customers
Assist with Collections efforts
Process carrier and vendor invoices accurately and on time
Match invoices to load confirmations, rate agreements, bills of lading (BOLs), and proof of delivery (POD)
Review accessorial charges (detention, layover, fuel surcharges, lumper fees) for accuracy
Resolve invoice discrepancies with carriers, brokers, and internal operations teams
Prepare and process weekly ACH payments
Maintain carrier and vendor records
Monitor AP aging and correspond with carriers and vendors to resolve payment issues
Maintain accurate financial records within the TMS system
Apply customer payments and reconcile remittances
Research and resolve overpayments, short pays and rebills
Support audits by providing requested documentation
Identify opportunities to improve AP/AR processes and automation