Accounting Specialist

Central Office•Omaha, NE

85d•Onsite

About The Position

At Heartland Family Service, we are committed to building a culture that is trauma informed and values and celebrates diversity and inclusion. We believe this allows for better service delivery and innovation, as it encourages our employees to bring various experiences and uniqueness to the workplace. Trauma Informed Care is an approach to engaging people with histories of trauma that recognizes the presence of trauma symptoms and acknowledges the role that trauma has played in their lives. Trauma Informed Care also acknowledges the effects of working with trauma survivors on our workforce and seeks to build collaborative and supportive working environments and relationships. If you believe in our mission of creating healthy families and communities, and like a fast pace, collaborative and team-oriented environment, then Heartland Family Service is the agency for you. SUMMARY DESCRIPTION OF WORK The Accounting Specialist supports the day-to-day financial operations of the organization, with primary responsibility for payroll processing, accounts receivable/cash management and accounts payable support and backup. This role ensures accurate and timely financial transactions, maintains strong internal controls, and supports compliance with nonprofit accounting standards, grant requirements, and audit processes. The Accounting Specialist works with a high degree of independence while collaborating closely with the finance team to safeguard organizational assets and support the mission. Highly developed interpersonal, problem-solving, time management, and decision-making skills are crucial to the role.

Requirements

Associate’s degree in Accounting, Finance or related field (or equivalent experience)
Hands-on experience in payroll processing - UKG (UltiPro)experience preferred
3-5 years’ experience
Experience with AP, AR, and general ledger activity
Strong attention to detail and accuracy

Responsibilities

Process biweekly payroll, ensuring accuracy and timeliness
Maintain employee payroll records, earnings, deductions, and benefits allocations
Oversee the process of employee garnishments according to state laws into the UKG system
Review and validate timesheets and leave balances
Coordinate with HR on new hires, terminations, and compensation changes
Ensure compliance with federal, state, and local payroll regulations
Maintain the documentation all payroll policies and procedures
Prepare payroll accounting entries and research and resolve reconciling items for related accounts monthly
Input data into automated systems and produce reports as required
Maintain employee confidence and protect payroll operations by producing accurate payrolls and keeping all information confidential.
Provide payroll training for program directors and new employee orientation
Record and reconcile daily cash receipts, including donations, grants, and program revenue
Prepare and make bank deposits and ensure accurate recording in the general ledger
Support donor or grant revenue recording in coordination with development or program staff
Reconcile cash and AR accounts on a regular basis
Track receivables and follow up on outstanding balances as needed
Serve as backup to the Accounts Payable Specialist, ensuring continuity of operations during absences or peak workload periods
Process vendor invoices, verify coding and approvals, and assist with payment preparation as needed
Support periodic check runs and ACH processing under established procedures
Respond to AP inquiries and assist in researching and resolving discrepancies
Dependable and punctual regarding scheduling and attendance
Display a courteous and caring attitude at all times
Develop personal and program related skills through participation in internal and external training opportunities including printed material and audio and/or visual media
Evaluate current operating policies and processes, identify areas of opportunity for improvement and provide continual process improvement within the department
Create, maintain and share as appropriate a dynamic self-care plan
Strive to make connections between the agency and the larger community whenever possible in order to contribute to the agency’s ongoing fundraising and friend-raising efforts
Perform related duties as assigned