Accounting Specialist

Managed Mobile•Placentia, CA

52d•$26 - $30

About The Position

The Accounting Specialist is a multi-faceted role that is highly interactive within the accounting department. The Accounting Specialist will perform a core role of responsibilities but will be cross trained in multiple disciplines to provide additional added value to the accounting team. The Accounting Specialist will work with multiple teams regularly to achieve daily, weekly, and monthly goals as defined by the team, leaders, and business. It is expected that the Accounting Specialist operate as a shared resource amongst multiple teams and divisions as a standard practice. The Accounting Specialist will receive direction from multiple leaders within the organization on a regular basis. It is critical that the Accounting Specialst has an innate ability to be highly functional within multiple teams simultaneously.

Requirements

Familiarity within the transportation, Logistics and/or maintenance fields
Ability to articulate and manage multiple assignments
Able to prioritize quickly changing requirements regularly
Ability to work a variety of tasks simultaneously to ensure all requirements are completed in a timely manner
Ability to present to large groups in a confident manner
Advanced skills with computer applications (Microsoft Word, Outlook, Excel, etc.)
Must be able to multi-task while ensuring follow up and execution of required tasks
High degree of organization and ability to work effectively in a fast-paced environment
Must be a high energy individual with a strong work ethic and desire to succeed
Must be aligned with company Core Values: Be Professional – Safe, Compliant, Reliable Behavior, Trained, Equipped, Certified Technicians, Clean, Organized and Impressive People & Equipment
Must be aligned with company Core Values: Do The Right Thing – Honesty, Integrity, Trustworthy: We tell the truth, We act in truth, We do what we say
Must be aligned with company Core Values: Be Driven – Hardworking, Ambitious, Growth Minded: We get the job done, We’re hungry for opportunity, We elevate and improve
Must be aligned with company Core Values: Compete to win . .Together – We compete to be the best at what we do (Mobile On-Site Fleet Maintenance); Competition is fun, it challenges us and makes us better, and we want to win as a team

Responsibilities

Process, review and audit AR invoices and supporting correspondence to ensure accuracy in QuickBooks
Research and resolve all inquiries regarding accounts receivable
Handle and manage collections and AR aging report
Enter all client payments and deposits in QuickBooks (checks, ACH, credit card, 3rd party payments)
Maintain and manage client files in QuickBooks and Client Folders
Assist and support with miscellaneous ad-hoc projects/requests
Backup phone coverage
Process, review and audit AP invoices and supporting correspondence to ensure accuracy in QuickBooks and TMW system
Research and resolve all inquiries regarding accounts payable
Enter and manage receipts for 60+ company credit cards
Maintain and manage vendor files in QuickBooks
Answer and manage incoming phone calls and front desk traffic
Process, review and audit AR invoices and supporting correspondence to ensure accuracy for mailing and emailing clients
Ensure tasks and assignments are executed and meet all company requirements while ensuring client defined service levels are maintained and regularly exceeded.
Process and manage client and 3rd party purchase orders for AR invoices
Follow each 3rd party vendors procedures to open, update and close invoices for the timely submission of payment
Research and resolve all inquiries relating to client and 3rd party purchase orders
Maintain and manage 3rd party and client purchase orders in all systems
Ensure tasks and assignments are executed and meet all company requirements while ensuring client and 3rd party defined service levels are maintained and regularly exceeded.