Accounting Specialist

Equus • Wichita Falls, TX

6d

About The Position

Finance and Accounting focuses on the organization's financial management strategies and execution. This role compiles and sorts documents, routes invoices for review and approval, and electronically files accounting support documentation in a timely manner. The position ensures accurate and timely entry and processing of invoices and manual checks, and verifies proper approvals for all payments prior to execution. It involves reviewing and posting invoices to appropriate ledgers, spreadsheets, records, and databases, as well as preparing, sorting, copying, filing, and mailing invoices and other requested documents. The role also investigates vendor and purchasing agent payment issues, responds to accounts payable inquiries, and coordinates with internal clients on payment inquiries and vendor support. Additionally, it monitors accounts payable for accuracy and timeliness, assists in monthly and annual closings, and performs general office duties such as preparing correspondence, ordering supplies, and coordinating office and equipment maintenance. A key responsibility is the monitoring and oversight of all cash equivalents. Specific accounting duties include recording participant-related voucher payments, ensuring accurate coding and processing of vouchers, invoices, and expense reports, and playing an important part in the monthly close process by supporting the Project Accountant and ensuring asset-related journal entries are posted and accounts reconciled. The position may also involve developing accounting support related Standard Operating Procedures.

Requirements

• High School Diploma or General Education Diploma
• College level Accounting courses or equivalent accounting and bookkeeping experience
• Strong Excel, QuickBooks, e-mail, general ledger, and organizational skills
• Ability to multi-task and learn new applications

Responsibilities

• Compiles and sorts documents, routes invoices to the appropriate individual for review and approval
• Electronically files accounting support documentation in a timely manner
• Reviews all documentation for accuracy
• Ensures accurate and timely entry and processing of invoices and manual checks
• Ensures proper approvals for all payments prior to payment execution
• Review and post invoices to appropriate ledgers, spreadsheets, records and databases.
• Prepare, sort, copy, file and mail invoices, correspondence and other requested documents.
• Investigate problems that vendors or purchasing agents have with obtaining payment for bills.
• Respond to accounts payable inquiries.
• Coordinate with internal clients on payment inquiries and vendor support.
• Monitor accounts payable to ensure payments are accurate and timely.
• Assist in monthly and annual closings.
• Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
• Responsible for the monitoring and oversight of all cash equivalents.
• Record participant related voucher payments in all required databases in a timely manner
• Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding
• This position will be an important part of the monthly close process, providing support to the Project Accountant, making sure all asset related journal entries are posted and accounts reconciled
• Develop accounting support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s) as requested

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED