ACCOUNTING SPECIALIST

Downtown Phoenix Inc•Phoenix, AZ

About The Position

The mission of Downtown Phoenix Inc. (DPI), is to continue the revitalization and promotion of Downtown Phoenix by creating meaningful experiences and a pleasant environment for those who visit or live, work or learn in our Business Improvement District. This position serves as the primary point of contact for internal and external constituencies on all matters pertaining to accurately recording day to day financial transactions for the organization. The ideal candidate must be able to think “out of the box”, be able to adjust seamlessly to daily changes, be able to handle confidential information, and to provide a professional “face” for the Organization.

Requirements

Bachelor's degree preferred
3+ years Accounts Receivable, of Accounts Payable and administrative assistant experience
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
Proficient in QuickBooks software
Strong in math and accounting, being detail oriented is a must
Must excel in 10-key and data entry skills
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
Excellent written and verbal communication skills.
Problem-solving with strong decision-making capability.
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Exceptional customer service skills
Innovative and focused on learning and self-improvement
Service and teamwork focused, driven to improve efficiencies
Proactive; seeks opportunities to be beneficial to others
Forward-looking thinker who actively seeks opportunities and proposes solutions

Nice To Haves

Bilingual is a plus but not required
Prior experience working in a nonprofit or municipal setting very helpful
Creative, enjoy working within a small entrepreneurial environment that is mission-driven, results-driven, community-oriented, ability to exercise good judgment in a variety of situations, strong written and verbal communication, administrative and organizational skills, ability to maintain a realistic balance among multiple priorities.

Responsibilities

Responsible for all accounts receivable functions for all affiliate organizations
Responsible for all accounts payable functions for all affiliate organizations
Reconcile A/P and A/R sub-ledgers to QuickBooks monthly
Prepare annual 1099’s and submit to IRS and mail to vendors after Finance Director’s review
Maintain accurate financial records for the organization
Reconcile balance sheet and PL accounts for the audit and prepare the audit schedules
Assist Finance Director with the annual budget Excel files and entering budget into QuickBooks
Reconcile incoming and outgoing transactions including credit card expenses
Monitor and update fixed assets depreciation schedule and review additions/ dispositions with Finance Director
Verify receipt of all purchase order requests
Enter employee reimbursements as a journal entry in QuickBooks
Administrative coordination including answering phone, responding to e-mails, picking up and sorting mail, front desk coverage, etc.
Filing of accounting paperwork as well as file archiving and scanning
Seek administrative cost savings where available
Request COI and add/remove vehicles with insurance agent
Assist with the planning and execution of DPI signature events as needed
Performs special projects as needed
Other duties as assigned