Accounting Specialist

SOUTHERN MARYLAND TRI-COUNTY COMMUNITY ACTION COMMITTEE INC•Hughesville, MD

10d•Onsite

About The Position

The Accounting Specialist reports directly to the Finance Director and is responsible for the accurate and timely execution of the Agency’s financial operations, including Payroll Processing, Accounts Payable and Accounts Receivable, and Payroll Reporting. This role ensures compliance with organizational policies and financial standards while maintaining confidentiality and delivering high-quality support to the Finance Department.

Requirements

High School Diploma
5 years of experience
Proficiency in Microsoft Word, Excel, Outlook, and other software applications for data retrieval, spreadsheet creation, and reporting.
Working knowledge of SAGE/MIP Accounting Software.
Must always maintain confidentiality.
Ability to communicate effectively, appropriately, and professionally in both written and verbal formats with coworkers, supervisors, customers, and vendors.
State and Federal Bureau of Investigation Criminal Background Check.
National Sex Offender Public Registry Check.
Physical examination and Tuberculin PPD Tine Test at time of employment and annually (or as required by physician).
Pre-employment, random, and post-accident drug and alcohol testing.
A Completed application
A current resume

Nice To Haves

Bachelor’s degree in accounting, Finance, Business Management, or equivalent
3 years of experience in business administration or accounting.

Responsibilities

Responsible for the accurate and timely processing of Agency payroll.
Set up new employees and update existing employee information in the MIP payroll system.
Prepare payroll entry data from timesheets with precision.
Transfer payroll entry data into the Agency’s accounting system.
Maintain payroll ledger by quarters for accurate recordkeeping.
Prepare and file quarterly 941 forms in compliance with federal regulations.
Prepare and transmit Federal Tax Deposits on time.
Prepare checks for State Tax Deposits and other payable withholding items as required.
Responsible for Accounts Payable for Agency programs.
Code all AP transactions to proper ledger accounts.
Maintain the General Ledger (GL) and all books of original entries.
Prepare accurate allocations, distributions, and timely payments for Agency program billings.
Prepare invoices and timely monthly financial statements for funding sources.
Provide appropriate follow-up on outstanding debts owed by the Agency.
Assist with accurate reporting and compliance for all financial activities.
Responsible for Accounts Receivable for Agency programs.
Prepare cash receipts and enter them into the accounting system.
Research outstanding invoices and resolve issues with vendors.
Research complex coding errors and make necessary journal entries to correct.
Assist in the preparation of audits and reconciliation of accounts.
Attend all available training to stay current on funding requirements.
Perform other duties as assigned.