Accounting Specialist

Merit Restorations•Purcellville, VA

3d•Onsite

About The Position

The Accounting Specialist is responsible for executing day-to-day accounting operations that directly support cash flow, job performance, and financial accuracy across the business. This role plays a critical part in Accounts Receivable, Accounts Payable, job costing, and financial reporting. The Accounting Specialist works closely with the Controller, Project Managers, and vendors to ensure financial data is accurate, timely, and actionable. This is a hands-on role that requires ownership, attention to detail, and the ability to operate in a fast-paced, high-accountability environment.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
1–3+ years of accounting or bookkeeping experience (construction or restoration experience preferred)
Experience with Sage or similar accounting software preferred, as well as Microsoft Office (Excel, Outlook, Word)
Ability to learn DASH, Xactimate, and Office365 systems
Understanding of core accounting principles (AR, AP, job costing, reconciliations)
Strong attention to detail and organization
Ability to manage multiple priorities and meet deadlines
Clear and professional communication with vendors, clients, and internal teams
Strong problem-solving and follow-through
Ability to work independently supporting active restoration operations in a fast-paced environment.
Ability to work onsite in our Purcellville, VA office. Standard office hours are 8:00 AM to 5:00 PM (flexibility required).

Responsibilities

Process and manage accounts receivable in Sage, including billing, cash applications, and collections tracking
Prepare and issue invoices for residential, commercial, and insurance restoration jobs
Support timely collections by following up with clients, carriers, and partners
Maintain AR aging and communicate risks proactively
Enter and process subcontractor and vendor invoices, including retainage tracking
Prepare AP batches and checks for approval
Process overhead expenses (insurance, vehicles, equipment, etc.)
Ensure subcontractor and vendor compliance documentation is current, including W9s, Certificates of Insurance, subcontracts, and lien waivers
Serve as point of contact for vendors and subcontractors regarding invoices and payment status
Handle phone and email communication professionally and efficiently
Resolve payment inquiries while reinforcing company processes and expectations
Maintain accurate job cost data in Sage across contracts, subcontracts, change orders, and purchase orders
Review and audit invoices, pay applications, and job documentation
Support Project Managers with job-level financial information and issue resolution
Route and assign accounting-related questions and ensure follow-through
Perform weekly bank and credit card reconciliation
Prepare and post journal entries as directed
Assist with monthly close activities and financial reporting preparation
Maintain organized, accurate, and audit-ready records
Assist with monthly commission tracking, reconciliation, and validation
Support accurate and timely commission payouts
Identify discrepancies and escalate as needed
Track and manage Certificates of Insurance, lien waivers, and Notices to Owner
Ensure documentation is complete prior to payment release
Support compliance efforts and risk mitigation
Provide data and reporting support for financial statements, audits, and forecasting
Assist with budget tracking and financial analysis inputs
Support process improvements and system optimization within Sage
Assist with cash tracking and reporting
Review employee expense reports and process reimbursements
Maintain organized accounting files and documentation
Assist with incoming calls and general office support as needed
Support audits, fact-checking, and discrepancy resolution
Take ownership of assigned tasks and drive them to completion