Accounting Specialist 633828

Oklahoma State University•Stillwater, OK

2d•Onsite

About The Position

The College of Engineering, Architecture and Technology (CEAT) invites applications for an Accounting Specialist on our financial operations team. Individuals on the finance team work collaboratively to ensure consistent training and support across the college and to advise appropriately on policies and procedures. The Accounting Specialist provides financial liaison support for assigned departments within CEAT. This support includes but is not limited to advising on college and university policies and procedures, verification of labor redistributions, P-Card corrections forms, Retroactive Cost Transfer forms, and Time & Effort monitoring. The Accounting Specialist actively trains departmental staff and answers questions regarding OK Corral, Banner, and the Works system. Other primary responsibilities include but are not limited to approving travel requests and vouchers for the college, assisting with P-Card administration, collecting and verifying the accuracy of receipts, paying invoices, and reconciling funds monthly for units within the CEAT Dean’s Office and other smaller departments within the college. The Accounting Specialist must be able to manage their time effectively, maintain organization of their assignments, and be customer service oriented. They must be able to work collaboratively on a team as well as independently, and must be able to handle special projects when assigned. If you are a detail-oriented, proactive professional with excellent critical thinking skills, a growth mindset, and passion for supporting educational initiatives, we encourage you to apply.

Requirements

High School/GED (degree must be conferred on or before agreed upon start date)
2 years of experience in accounting/Bookkeeping. Post-secondary education may substitute for years of required experience.
Knowledge of general principles, methods, and practices related to accounting/bookkeeping activities
Proficiency in Microsoft 365 (Outlook, Word, Excel)
Intermediate Excel skills; generating reports
Analytical; problem-solving and attention to detail
Ability to manage competing priorities and meet tight deadlines
Customer service oriented
Ability to maintain confidential information
Ability to exercise initiative and independent judgment
Ability to work effectively both independently and when collaborating with a team
Ability to learn the budget development system and interpret the university financial reports

Nice To Haves

One year of financial experience

Responsibilities

Provide financial liaison support for assigned departments within CEAT
Advise on college and university policies and procedures
Verify labor redistributions
Process P-Card corrections forms
Process Retroactive Cost Transfer forms
Monitor Time & Effort
Actively train departmental staff
Answer questions regarding OK Corral, Banner, and the Works system
Approve travel requests and vouchers for the college
Assist with P-Card administration
Collect and verify the accuracy of receipts
Pay invoices
Reconcile funds monthly for units within the CEAT Dean’s Office and other smaller departments within the college
Manage time effectively
Maintain organization of assignments
Handle special projects when assigned