Accounting Specialist

Equus • Wichita Falls, TX

7d

About The Position

Finance and Accounting focuses on the organization's financial management strategies and execution. This role is for a numbers aficionado, skillful in maximizing costs and minimizing expenses. The Accounting Specialist will compile and sort documents, route invoices for review and approval, and electronically file accounting support documentation in a timely manner. They will ensure accurate and timely entry and processing of invoices and manual checks, and verify proper approvals for all payments prior to execution. The role involves reviewing and posting invoices to appropriate ledgers, spreadsheets, records, and databases, as well as preparing, sorting, copying, filing, and mailing invoices, correspondence, and other requested documents. The specialist will investigate payment issues, respond to accounts payable inquiries, and coordinate with internal clients on payment inquiries and vendor support. They will monitor accounts payable for accuracy and timeliness and assist in monthly and annual closings. General office duties such as preparing correspondence, ordering supplies, and coordinating office maintenance are also part of the role. Additionally, the position is responsible for the monitoring and oversight of all cash equivalents.

Requirements

• High School Diploma or General Education Diploma
• College level Accounting courses or equivalent accounting and bookkeeping experience
• Strong Excel, QuickBooks, e-mail, general ledger, and organizational skills
• Ability to multi-task and learn new applications

Responsibilities

• Compile and sort documents, route invoices to the appropriate individual for review and approval
• Electronically file accounting support documentation in a timely manner
• Review all documentation for accuracy
• Ensure accurate and timely entry and processing of invoices and manual checks
• Ensure proper approvals for all payments prior to payment execution
• Review and post invoices to appropriate ledgers, spreadsheets, records and databases
• Prepare, sort, copy, file and mail invoices, correspondence and other requested documents
• Investigate problems that vendors or purchasing agents have with obtaining payment for bills
• Respond to accounts payable inquiries
• Coordinate with internal clients on payment inquiries and vendor support
• Monitor accounts payable to ensure payments are accurate and timely
• Assist in monthly and annual closings
• Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
• Responsible for the monitoring and oversight of all cash equivalents
• Record participant related voucher payments in all required databases in a timely manner
• Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding
• Provide support to the Project Accountant during the monthly close process, ensuring all asset-related journal entries are posted and accounts reconciled
• Develop accounting support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s) as requested

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED