Accounting Specialist

Thayer LLC•Auburn, ME

49d

About The Position

The Accounting Specialist computes, classifies, and records numerical data to keep financial records complete. Performs any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers. The Account Specialist indirectly contributes to the success of the company by participating in the financial management of the company.

Requirements

High school diploma or equivalent required.
Must have a minimum of 3 years of accounting experience.
Proficient in using email, databases, and internet, spreadsheet, and word processing applications: specifically, Microsoft Office products (Word, Excel, PowerPoint, and Windows).
Willing to learn how to use new software applications.
Ability to choose the right mathematical methods or formulas to solve a problem.
Knowledge of accounting principles and practices, banking and the analysis and reporting of financial data.
Prioritizes and plans work activities; uses time efficiently.
Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.

Nice To Haves

Associate degree (A.A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience preferred.
Knowledge of Accounting, Inventory and Manufacturing software preferred.

Responsibilities

Manage and reconcile company cash activity, including bank transactions, deposits, and account reconciliations.
Administer and reconcile company credit card programs, ensuring accurate coding and recording of expenses.
Coordinate payroll processing activities, including payroll reporting, journal entries, deductions, and related reconciliations.
Maintain vendor and customer records, including new account setup and ongoing account management.
Provide oversight and backup support for accounts payable functions, including reconciliations and payment processing.
Support accounts receivable activities, customer refunds, demand letters, and invoice management as needed.
Prepare and manage maintenance agreement reporting, billing, renewals, and related service department support.
Prepare and file sales and use tax returns and maintain compliance with applicable tax regulations.
Develop, document, maintain, and improve accounting processes, procedures, and internal controls.
Manage accounting-related service order workflows and ensure timely completion of assigned transactions.
Prepare account reconciliations, journal entries, and supporting schedules as required.
Assist with month-end and year-end closing activities, including preparation of annual 1099 reporting.
Provide support to the Accounting Manager and Controller on special projects, financial analyses, and departmental initiatives.
Maintain confidentiality of financial, employee, customer, and company information.
Perform other duties and responsibilities as assigned.