Accounting Specialist

IDEX Corporation•St. Albans, VT

9d•$37,500 - $72,000•Hybrid

About The Position

The Accounting Specialist is responsible for accurately processing customer deposits and vendor invoices, maintaining current financial records, and supporting the timely execution of company receivables and payables. This position works closely with internal departments, external vendors, and shared service partners to ensure all invoices are processed in accordance with company policies, accounting standards, and established payment terms. Reporting directly to the Controller, the Accounting Specialist supports daily accounts payable and receivable functions, assists with month-end close activities, and helps maintain the integrity and accuracy of financial data within the accounting system. The ideal candidate is detail‑oriented, highly organized, and able to manage multiple priorities in a fast‑paced manufacturing environment.

Requirements

High school diploma or equivalent required
Proficiency with Microsoft Excel and Microsoft Office applications required

Nice To Haves

5+ years of accounts payable, accounting, bookkeeping, or related experience preferred
Experience in a manufacturing environment preferred
Experience processing high-volume invoices and vendor transactions preferred
Experience utilizing ERP systems; preferred
Experience with electronic invoice management, expense reporting, and workflow approval systems preferred

Responsibilities

Process vendor invoices accurately and timely in accordance with company policies and procedures.
Perform three-way matching of purchase orders, receipts, and invoices to ensure proper authorization and processing.
Review invoices for accuracy, coding, approvals, and supporting documentation.
Maintain compliance with company purchasing approval, expense reimbursement, and internal control policies.
Investigate and resolve invoice discrepancies, payment issues, customer and vendor inquiries.
Coordinate with shared service teams and internal stakeholders to support timely invoice processing and issue resolution.
Maintain vendor records, including setup, updates, and supporting documentation.
Maintain customer records, including setup, updates, and supporting documentation.
Reconcile customer and vendor statements and resolve outstanding balances.
Assist with month-end close activities, including accruals, account reconciliations, and reporting support.
Support inventory, purchasing, receiving, and finance teams to ensure accurate transaction processing.
Maintain organized accounting records and supporting documentation in accordance with company retention requirements.
Assist with internal and external audits by providing documentation and explanation of accounting entries.
Support process improvement initiatives that enhance efficiency, accuracy, and internal controls.
Perform additional accounting and administrative duties as assigned.