Accounting Specialist

The Donor Network Inc•Las Vegas, NV

About The Position

The Accounting Specialist will be responsible for ensuring wages are paid accurately and timely, calculating retirement payments, managing levies and garnishments, providing employee orientation on payroll and retirement processes, establishing and maintaining employee payroll records, ensuring accurate entry of new hires into the payroll system, processing changes to direct deposit and tax withholdings, reconciling employee insurance premium deductions, preparing annual retirement census files, assisting with audit requests, preparing monthly workers compensation reports, ensuring all wages are captured in employee gross wages, serving as an alternate liaison with external payroll support, and ensuring payroll records are secure and confidential. Additionally, this role involves reviewing payroll bi-weekly, assisting with accounts payable duties including vendor intake, inputting vendor details, routing invoices for approval, and batching payables. The specialist will also ensure checks are signed according to policy, file and secure processed checks, handle claim and payment status calls and electronic requests, act as a liaison to vendors, prepare vendor reconciliation records, record payments into the accounting system and reconcile to the bank, assist in preparing journal entries and schedules, and prepare and distribute routine and special reports. Employees must adhere to Nevada Donor Network’s Motor Vehicle Driving Policy.

Requirements

High School Graduate or General Education Degree (GED).
Three years related payroll experience and 2 years of accounts payable experience preferred.
Knowledge of Paylocity, Sage Intacct preferred.
Moderate to advanced knowledge of Microsoft Excel preferred.
Certified Payroll Professional certification preferred.
Knowledge of garnishment and payroll law.

Nice To Haves

Three years related payroll experience
2 years of accounts payable experience
Knowledge of Paylocity
Knowledge of Sage Intacct
Moderate to advanced knowledge of Microsoft Excel
Certified Payroll Professional certification

Responsibilities

Knowledgeable and Adheres to all Federal and State guidelines related to payroll and retirement functions.
Ensures wages are paid accurately and timely.
Calculates retirement payment based on contributions and matching policy.
Ensures all current and new legit levies and garnishments are forwarded to payroll company.
Provides employee orientation on payroll and retirement processes.
Establishes and maintains all employee payroll records.
Ensures new hires are entered accurately in payroll system.
Ensures changes to employee direct deposit and employee tax withholdings are completed accurately and timely.
Ensures employee insurance premium deductions tie to human resources reports and are appropriately reflected in payroll.
Prepares annual retirement census file for Form 5000 filings.
Assists with audit requests
Prepares monthly workers compensation report.
Ensures all wages paid to employee are captured in employee gross wages.
Serves as alternate liaison with external payroll support.
Ensures payroll records are secure and confidential.
Reviews payroll on a biweekly basis
Assist in accounts payable duties including vendor intake, input of vendor detail in accounting system, routing of invoices for proper approval, and batching of payables.
Ensures all checks are signed appropriate to policy.
Files and secures all processed checks.
Handle claim and payment status calls and electronic requests.
Act as liaison to all vendors and ensures all issues related to accounts payable are addressed timely.
Prepares vendor reconciliation records and coordinates corrections with vendors and Finance team
Records payments into the accounting system and reconciles to bank
Assist in preparing journal entries and schedules related to entries for payroll and payables.
Prepares and distributes routine and special reports, as requested