Accounting Specialist

The Supply Room • Owings Mills, MD

79d • $20 - $22 • Onsite

About The Position

The Accounting Specialist aids with collections, tax preparations, and provides backup to other functions in the department. This role performs daily collections functions, including maintaining accurate accounts of unpaid invoices and current balances due. The specialist will contact clients regarding collections concerns in a professional and helpful manner, review the weekly aging report to determine collectability of accounts, and facilitate communication with collections companies as applicable. They will identify problematic accounts and take initiative to collect payment quickly, effectively communicate collections status with Accounting management, and prepare monthly sales tax submissions and account reconciliations. This position also provides backup to the department for other accounting functions as needed, including posting cash receipts, preparing invoices, and managing and correctly paying AP accounts. The Accounting Specialist will monitor Accounting emails and phones, respond to inquiries in a timely manner, and process collections and adjustments with an understanding of GL accounting and attention to detail. They will manage and upload statements to customer platforms, maintain customer confidence and protect operations by keeping information confidential, and maintain a safe and clean working environment by complying with policies, procedures, and regulations. Other duties as assigned.

Requirements

• High school diploma or equivalent required.
• Proficiency with PCs and basic computer software, including MS Office Suite.
• Proficiency with basic business math skills.
• Excellent presentation, listening, verbal, and written communication skills.
• Ability to work independently or collaboratively within a team; willingness to roll up sleeves and help the team.
• Ability to manage and organize time to meet objectives and deadlines.
• Ability to interact professionally with customers, vendor partners, and fellow employees.
• Motivation to learn, grow, self-direct, and be proactive.
• Demonstrates honesty, integrity, conscientiousness, reliability, and responsiveness.
• Possesses a positive attitude and sense of humor.
• Possesses an innovative mindset – demonstrates flexibility and problem-solving skills when met with challenges.

Nice To Haves

• Associate’s degree in Accounting or related field preferred.
• 1 year’s experience in accounts receivable or collections preferred.

Responsibilities

• Performs daily collections functions, including maintaining accurate accounts of unpaid invoices and current balances due.
• Contacts clients regarding collections concerns in a professional and helpful manner.
• Reviews weekly aging report and determines collectability of accounts; facilitates communication with collections companies as applicable.
• Identifies problematic accounts and takes initiative to collect payment quickly.
• Effectively communicates collections status with Accounting management.
• Prepares monthly sales tax submissions and account reconciliations.
• Provides backup to the department for other accounting functions as needed, including posting cash receipts, preparing invoices, and managing and correctly paying AP accounts.
• Monitors Accounting emails and phones and responds to inquiries in a timely manner.
• Processes collections and adjustments with an understanding of GL accounting and attention to detail.
• Manages and uploads statements to customer platforms.
• Maintains customer confidence and protects operations by keeping information confidential.
• Maintains a safe and clean working environment by complying with policies, procedures, and regulations.
• Other duties as assigned.

Benefits

• Medical, dental, and vision insurance available for single or family coverage for full-time employees.
• Employer-paid disability, AD&D, and life insurances coverage.
• Additional insurance and savings account opportunities.
• 401(k) plans with company match for qualifying employees.
• Paid time off and holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED