Accounting Specialist

El Pasoans Fighting Hunger•El Paso, TX

5d•Onsite

About The Position

Every dollar EPFH moves is a dollar that reaches a neighbor facing hunger. The Accounting Specialist protects that flow of funds by managing accounts payable, accounts receivable, and general ledger operations in close partnership with the CFO. This role keeps our finances accurate, timely, and audit-ready. The ideal candidate brings both precision and initiative: someone who executes transactions correctly and looks for ways to make our financial processes, from reimbursements to purchasing, work better for the whole organization.

Requirements

A Bachelor's degree in accounting, business administration, or a related field, or at least 3 years of experience supporting accounts payable, accounts receivable, and grant billing functions
Experience with a 501(c)(3) nonprofit managing diverse funding sources, such as grant management capacity and tracking
Knowledge of 2 CFR 200
Strong interpersonal and communication skills, with the ability to work effectively and build good working relationships with volunteers, the public, and colleagues at every level
The ability to think strategically and translate ideas into clear, actionable plans, with sharp problem-solving and analytical instincts
Attention to detail and reliability, especially for routine and timely audit and reporting work
A calm, resourceful approach to a fast-paced environment, and the ability to manage multiple projects independently while staying organized under deadline pressure
Comfort with technology and a genuine interest in system improvement and implementation
A genuine openness to learning and feedback
Unquestionable character and a commitment to serving our community
You must have a valid driver's license and access to a personal vehicle with current insurance, and ability to pass a background check and drug testing.
Candidates must be legally authorized to work in the United States.

Nice To Haves

Bilingual proficiency in English and Spanish
Experience in food banking, trucking, warehousing, or the food industry

Responsibilities

Perform general cost accounting and related administrative duties, maintaining internal controls and safeguards over revenue, costs, and program budgets against actual expenditures.
Prepare and record journal entries with complete backup documentation, verifying accuracy and identifying, reporting, and correcting errors.
Allocate payroll, overhead, and program costs across departments, projects, and grants, keeping expenditures aligned with grant and program budgets, and assemble financial reporting materials for government, corporate, and foundation funders.
Maintain the fixed asset schedule and hold responsibility for monthly, quarterly, half-year, and year-end financial close, including balance sheet reconciliations, accruals, and commentary on operating account variances.
Support the annual independent audit and participate in budgeting and forecasting, Collaborate with the CFO to build and refine financial policies and procedures.
Contribute to system implementations and identify opportunities to modernize everyday financial processes.
Process payables in accordance with generally accepted accounting principles and EPFH's internal controls, confirming documentation and approval, and matching purchase orders to invoices to resolve any discrepancies.
Charge expenses to the correct accounts and cost centers, pay vendors on time, track available discounts, and manage stop-payments or purchase order amendments as needed.
Verify and process employee expense reimbursements through ACH payment files, and maintain accounts payable ledgers by verifying and posting transactions.
Verify vendor accounts and prepare 1099 and 1096 filings, and maintain accurate AP documentation and records in line with EPFH's retention policies.
Monitor and report on the organization's daily cash flow, processing deposits and receipts, and prepare weekly bank deposits.
Review accounts receivable and monitor for non-payment or delayed payment, own reconciliation activities and prepare bad debt allowance entries, and ensure billing data is fully integrated across financial systems.
Provide reporting on receivables activity, including cash receipt logs, aging reports, outstanding grant reimbursements, and fundraising receivables, and carry responsibility in month-end reporting and reconciliations.
Partner with the teams to properly allocate donations and funds, and cross-train on recording and receiving community service donations.
Perform other duties as requested or assigned.