Accounting Specialist

Nevada Donor Network•Las Vegas, NV

About The Position

The Accounting Specialist will be responsible for ensuring wages are paid accurately and timely, calculating retirement payments, managing levies and garnishments, providing employee orientation on payroll and retirement processes, establishing and maintaining employee payroll records, ensuring accurate entry of new hires and changes in the payroll system, verifying employee insurance premium deductions, preparing annual retirement census files, assisting with audit requests, preparing monthly workers compensation reports, ensuring all wages are captured in employee gross wages, serving as an alternate liaison with external payroll support, and ensuring payroll records are secure and confidential. Additionally, this role will review payroll bi-weekly, assist in accounts payable duties including vendor intake, input of vendor detail, routing of invoices, and batching of payables. The specialist will ensure checks are signed appropriately, file and secure processed checks, handle claim and payment status calls and electronic requests, act as a liaison to vendors, prepare vendor reconciliation records, record payments into the accounting system, reconcile to the bank, assist in preparing journal entries and schedules, and prepare and distribute routine and special reports. Employees must adhere to Nevada Donor Network’s Motor Vehicle Driving Policy.

Requirements

High School Graduate or General Education Degree (GED).
Three years related payroll experience.
2 years of accounts payable experience preferred.
Knowledge of garnishment and payroll law.

Nice To Haves

Certified Payroll Professional certification preferred.
Knowledge of Paylocity, Sage Intacct preferred.
Moderate to advanced knowledge of Microsoft Excel preferred.

Responsibilities

Knowledgeable and Adheres to all Federal and State guidelines related to payroll and retirement functions.
Ensures wages are paid accurately and timely.
Calculates retirement payment based on contributions and matching policy.
Ensures all current and new legit levies and garnishments are forwarded to payroll company.
Provides employee orientation on payroll and retirement processes.
Establishes and maintains all employee payroll records.
Ensures new hires are entered accurately in payroll system.
Ensures changes to employee direct deposit and employee tax withholdings are completed accurately and timely.
Ensures employee insurance premium deductions tie to human resources reports and are appropriately reflected in payroll.
Prepares annual retirement census file for Form 5000 filings.
Assists with audit requests.
Prepares monthly workers compensation report.
Ensures all wages paid to employee are captured in employee gross wages.
Serves as alternate liaison with external payroll support.
Ensures payroll records are secure and confidential.
Reviews payroll on a biweekly basis.
Assist in accounts payable duties including vendor intake, input of vendor detail in accounting system, routing of invoices for proper approval, and batching of payables.
Ensures all checks are signed appropriate to policy.
Files and secures all processed checks.
Handle claim and payment status calls and electronic requests.
Act as liaison to all vendors and ensures all issues related to accounts payable are addressed timely.
Prepares vendor reconciliation records and coordinates corrections with vendors and Finance team.
Records payments into the accounting system and reconciles to bank.
Assist in preparing journal entries and schedules related to entries for payroll and payables.
Prepares and distributes routine and special reports, as requested.