Accounting Specialist

Aston Carter•Nashville, TN

3d•$23 - $26•Onsite

About The Position

The Accounting Specialist manages the full accounts receivable cycle, from generating accurate invoices to applying customer payments and resolving discrepancies. This role ensures timely billing, effective collections, and accurate account reconciliations while supporting month-end close and providing clear reporting to management. The Accounting Specialist collaborates closely with internal teams and customers to improve billing processes, maintain strong relationships, and uphold accounting standards and internal controls.

Requirements

Hands-on experience with accounts receivable processes, including invoicing, payment application, and collections.
Proficiency in transactional invoice processing and invoice review.
Strong knowledge of accounting fundamentals related to accounts receivable, billing, and reconciliations.
Ability to apply customer payments from multiple sources such as ACH, wire, check, and credit card.
Experience in monitoring AR aging and following up on past-due accounts.
Proficiency with Microsoft Excel, including working with spreadsheets and performing lookups (V-lookups).
Experience with QuickBooks or similar accounting software for invoicing and accounts receivable management.
Strong data entry skills with a high degree of accuracy and speed.
Ability to perform bank reconciliations and customer account reconciliations.
Effective communication skills to interact with customers and vendors regarding billing, payments, and discrepancies.
Proven attention to detail and accuracy in financial data and documentation.
Ability to follow and uphold internal controls, policies, and accounting standards.

Nice To Haves

Experience in accounts payable and understanding of purchase order processes.
Experience in collections with a focus on accounts receivable and customer service.
Strong customer service orientation when handling billing questions and payment issues.
Ability to collaborate effectively with sales, customer service, and accounting teams.
Capability to prepare AR reports, aging summaries, and collection metrics for management.
Strong problem-solving skills to research and resolve invoice disputes, short payments, and chargebacks.
Organizational skills to manage multiple accounts, deadlines, and priorities simultaneously.
Comfort working with financial systems and adapting to new accounting or billing tools as needed.

Responsibilities

Generate, review, and distribute customer invoices accurately and on time.
Apply customer payments, including ACH, wire, check, and credit card transactions, and resolve unapplied or misapplied cash items promptly.
Monitor accounts receivable aging reports and follow up on past-due balances to support effective collections.
Communicate with customers regarding payment status, billing discrepancies, and general invoicing inquiries in a professional and timely manner.
Research and resolve invoice disputes, short payments, and chargebacks to ensure accurate customer account balances.
Perform customer account reconciliations and maintain accurate and up-to-date accounts receivable records.
Assist with month-end close activities related to accounts receivable, including reconciliations and supporting schedules.
Prepare accounts receivable reports, aging summaries, and collection metrics for management review.
Ensure compliance with internal controls, company policies, and applicable accounting standards in all accounts receivable activities.
Collaborate with sales, customer service, and accounting teams to improve billing, collections, and overall accounts receivable processes.
Support transactional invoice processing and related documentation as needed.
Provide responsive and courteous customer service to both internal and external stakeholders regarding billing and payment matters.