Accounting Specialist

Oregon Health & Science University•Portland, OR

21h

About The Position

SWOG Cancer Research Network receives Federal grant funding and is one of five cooperative groups that together comprise the National Cancer Institutes, National Clinical Trials Network. SWOG designs and conducts multidisciplinary clinical trials to improve the practice of medicine in preventing, detecting, treating, and enhancing the quality of life of people with cancer. SWOG’s leadership beyond the Group Chair’s Office (GCO) at OHSU includes nearly 80 Executive Officers, Committee Chairs, Vice Chairs, Translational Medicine sub-committee chairs and other related leadership positions. SWOG’s National institutional membership includes over 1,200 institutions. Function/Duties of Position This will be a limited duration position, of approximately 6-8 months from the time of hire. During the SWOG transition out of OHSU, this position will coordinate the SWOG site payment program during the transition period. This program enables distribution of funds to SWOG membership sites based upon their patient accruals and specimen collections for SWOG protocols. This position will also help clean up and gather payment data needed for SWOG to maintain complete records of member site payments. Coordinates the SWOG Study Activity Payments Program Coordinates the distribution of grant funding to SWOG member sites for clinical trial participation activity (approx. 100 payee sites). Reviews site payment reports; Identifies and troubleshoots any issues with payment reports; processes payments against SWOG grants and contracts appropriately; Creates requisitions in Oracle, journal entries, and wire transfers; notifies sites of payments that are forthcoming. Works to resolve payment issues with sites; helps clean up and gather payment data needed for SWOG to maintain complete records of member site payments . Facilitates and Monitors Remaining Member Site Amendments for Execution This position will create requests and/or monitor for the execution of the remaining subaward amendments, and new subawards, needed to make payments via corresponding subawards. This task includes monitoring funding ceilings on subawards to verify that the total does not go over this amount, and creating an amendment request if it does. Template requests are provided. Additional Tasks and Special Projects as assigned This position will perform additional tasks and special projects as requested

Requirements

Completion of Associate’s degree in accounting/bookkeeping and two years of accounting technician/bookkeeping experience; OR Four years of accounting technician/bookkeeping experience; OR Equivalent combination of experience and training.
Knowledge, Skills, and Abilities: Ability to prioritize multiple tasks at one
Excellent communication, analytical and organizational skills: both written and
Ability to work independently and as part of a team while being collaborative in resolving problems.
Intermediate skills with Microsoft Office (Excel, Outlook, Access, Word, and PowerPoint) on Window OS.
Ability to accurately type 40wpm
Working knowledge of
Must have demonstrated excellent customer service skills both on the phone and in
Must possess energy and drive to coordinate multiple projects simultaneously.

Nice To Haves

Experience with OHSU Purchasing in Oracle, including OHSU training course required for iProcurement
Experience in a University or Hospital environment with an understanding of purchasing, contracting, payables, and accounting
Post-award Research Administration
Experience with OHSU purchasing, contracting, and payables.

Responsibilities

Coordinates the SWOG Study Activity Payments Program
Coordinates the distribution of grant funding to SWOG member sites for clinical trial participation activity (approx. 100 payee sites).
Reviews site payment reports
Identifies and troubleshoots any issues with payment reports
processes payments against SWOG grants and contracts appropriately
Creates requisitions in Oracle, journal entries, and wire transfers
notifies sites of payments that are forthcoming.
Works to resolve payment issues with sites
helps clean up and gather payment data needed for SWOG to maintain complete records of member site payments
Facilitates and Monitors Remaining Member Site Amendments for Execution
This position will create requests and/or monitor for the execution of the remaining subaward amendments, and new subawards, needed to make payments via corresponding subawards.
This task includes monitoring funding ceilings on subawards to verify that the total does not go over this amount, and creating an amendment request if it does.
Template requests are provided.
Additional Tasks and Special Projects as assigned
This position will perform additional tasks and special projects as requested