Accounting Specialist - Payroll 059-11-25

NWSDS•Salem, OR

43d•Onsite

About The Position

We look for individuals in our organization who are passionate about our mission and values, and providing excellent customer service. We value our employees, working closely with them to help them be successful. We value the people we provide services to, ensuring they receive the highest quality of customer service. Purpose of Job Meets agency Mission by providing technical payroll processing and support.

Requirements

Any equivalent combination of education and experience which demonstrates the knowledge, skills, and abilities required to perform the job will be considered; however, the following is preferred:
Completion of two years of college or business school training in bookkeeping or accounting, including payroll
Four years of responsible experience in processing payroll, including some time in a similar size organization
Ability to secure and maintain a driver's license valid in the state of Oregon, or an acceptable alternative means of transportation
Successful completion of a background check
Considerable knowledge of general and public sector payroll practices and principles
Strong mathematical and analytical skills
Ability to identify, track and correct errors
Strong experience with payroll processing software
Ability to understand and apply general policies
Intermediate excel or similar spreadsheet skills
Knowledge of payroll tax requirements and reporting
Ability to learn specialized reporting programs such as PERS/EDX, etc.
Knowledge of documentation requirements
Ability to audit, in relation to payroll
Knowledge of rules around mandatory reporting
Good interpersonal skills
Ability to interact with others in respectful and culturally appropriate ways
Ability to work effectively with a wide variety of individuals and small groups
Oral presentation skills
Exhibit good judgment
Speak, read, write and understand English
Ability to follow verbal and written instruction.
Support the agency's mission, ethics, and values
Secure and maintain a valid driver's license in the state of Oregon, or an acceptable alternative means of transportation
Commit to regular attendance as it is required to meet the demands of this job
Pass a criminal background check successfully
Maintain and share information according to privacy regulations
Serves as a mandatory reporter of suspected abuse of vulnerable populations as required by policy and regulation
Complete necessary work as assigned

Responsibilities

Provide accurate paychecks to employees
Process payroll taxes and other financial reports
Support Lead Fiscal Analyst, Executive Director (Operations), and other managers
Facilitate confidence in Accounting Specialist, and therefore the Agency and programs
Protect consumers and reduce Agency risk
Provide excellent customer service in a professional manner
Review employee timesheets for accuracy and compliance
Enter TED information accurately and timely
Process and monitor employee benefit deductions, including PERS/EDX entry/processing/reporting
Process W-4, annual W-2, direct deposit and other pay related forms/processes
Process and monitor wage garnishment and child support orders
Process pay changes as notified
Work closely with HR in identifying, processing and providing review of changes
Respond to employee wage and pay questions, concerns and research
Transfer payroll, process and distribute paychecks
Monitor payroll advances.
Maintain master payroll records, data entry and reports for taxes
Electronic transfer of taxes
Prepare and file financial reports, including 5500, AATRIX, 941, New Hire Report, Worker's Comp Audit, Multiple Worksites, Bureau of Labor and Statistics, Voya reporting, etc.
Process address changes to appropriate external entities
Reconcile billing with CIS and Life Map
Work with Accounting Specialist - General and HR to reconcile benefit and deduction payments
Prepare general reports for managers and others in the Agency
Assist with general payroll research, such as unemployment reconciliation, reviewing past practices, employee pay history, etc.
Prepare annual audit and audit comparison schedules as requested
Review files and reports to confirm adequate supporting documentation
Embrace and exhibit the Agency Mission and Core Values
Meet the needs of internal and external customers by following through, meeting deadlines, and interacting with others in a respectful and culturally appropriate manner
Maintain the skills and knowledge necessary to effectively perform duties
Provide suggestions for improvement
Be aware of Agency programs and services
Follow policies, regulations and requirements of the program and Agency
Provide documentation as set forth by Federal, State, funding regulations and Agency policy
Confirm evidence of accurate and appropriate supporting fiscal documentation
Serve as Mandatory Reporter of suspected abuse of vulnerable populations according to and as required by policy regulations
Maintain and share information according to privacy regulations
Apply the required knowledge and skills
Exhibit sound decision making and problem solving
Meet quality standards in accuracy and timeliness
Follow policies and procedures
Work independently, but seek and offer assistance as needed
Exhibit the technology skills related to the required work (word processing, spreadsheets, database, internet research, mail, email and IM communications, electronic scheduling, phones, and copiers
Exhibit a positive attitude towards consumers, co-workers, supervisors, and other constituents

Benefits

Medical/Dental 100% paid for employee and 90-98% for dependents, generous Paid-time off, Public Employee Retirement (PERS), Employee Assistance Plan, Long Term Disability, great culture.
Deferred Compensation, Life Insurance, Short Term Disability, Colonial Life Supplemental Plans, Legal Shield.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume