Accounting Specialist III ( Accounts Payable )

City of Bentonville•Bentonville, AR

About The Position

The Accounting Specialist III (Accounts Payable) processes, handles and maintains data and records to support financial disbursements made by the City. Maintains a working knowledge of governmental accounting related to their duties and a strong knowledge of city policies. Works to actively promote ideas that strengthen and streamline departmental operations. The ideal candidate will have strong attention to detail and accuracy, high standards of quality and personal integrity, be a self-starter and good at managing deadlines, able to communicate professionally via telephone, email and in person, be proficient in Microsoft Office Programs (Excel, Word), and possess a strong ability to work collaboratively with varying personalities and work styles.

Requirements

High School Diploma or GED equivalent required, college level businesses classes or degree highly preferred, 2+ years in prior Accounts Payable experience required, or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to correspond with co-workers and the public in a professional manner.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.

Responsibilities

Maintain vendor files and ensure vendors are setup correctly for 1099 reporting purposes.
Track monthly payment checklist to ensure vendor payments are being made before their due dates.
Enter invoices for weekly check run.
Prepare monthly phone bill allocations and enter requisitions to process the invoices for payment.
Respond to vendor inquiries and review vendor statements.
Prepare and review open purchase order report.
Compile and sort documents, such as invoices and checks, substantiating business transactions.
Process employee travel requests, validate documentation received and ensure payments are issued in accordance with City policies.
Maintain Accounts Payable records.
Assist with year end processes such as reviewing open purchase orders
Audit and approve purchasing card statements in accordance with the City’s purchasing card policy.
Report and research fraudulent transactions and assist with maintaining the City’s purchasing card program.
Provide training to new purchasing card users as necessary.
Maintain WEX Card Program and prepare monthly expense allocation.
Prepare analysis of accounts as required.
Prepare accounts payable checks.
Track monthly payments made by auto draft and record payments.
Serves as backup to other Accounts Payable staff members as necessary.
Order office supplies for the Finance department.