Accounting Specialist I

Elizabeth Richardson Center Inc•Springdale, AR

6d•$40,000 - $45,000•Onsite

About The Position

The Accounting Specialist I is responsible for the timely processing of purchases, entering bills, and paying bills. They apply accounting principles and handle work that is analytical, evaluative, and advisory in nature, which requires an understanding of both accounting theory and practice. The high volume of data entry requires attention to detail. This role requires effective communication and interaction with clients, employees, and vendors. The role is held to all industry-specific policies and regulations, including HIPAA, state licensing requirements, etc.

Requirements

Ability to learn new methods and adopt them.
Skilled in documentation, problem-solving, and data analysis.
Knowledge of Accounts Payable process and financial chart of accounts.
Ability to communicate effectively, both verbally and in writing.
Ability to interact with employees, consumers, and vendors in a professional manner.
Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.
Ability to understand and operate computer systems.
Knowledgeable of HIPAA regulations.
Critical thinking skills such as the ability to analyze, interpret, and evaluate data.
Strong problem-solving skills where patterns can be identified that point to areas for improvement.
Minimum level of education required – High School Diploma, GED, or equivalent.
Minimum years of experience – Two years of accounting experience, an accounting certificate from a trade school, or an associate’s degree.
Proficiency in Microsoft Office Suite required.
Must pass an extensive background check.
Must comply with drug testing requirements.
Reliable transportation is required.
Must meet minimum licensure annual training requirements (this role includes licensure requirements for Administrators, Health & Safety, and HIPAA training).

Nice To Haves

Associate’s degree or higher level of education is a plus.
Preferred knowledge of programs and services for individuals with disabilities.
Preferred experience working with nonprofit organizations.
Previous work with state licensures and related annual audits is a plus.

Responsibilities

Process vendor invoices and post business transactions, ensuring proper program coding and fund allocation.
Verify financial data for use in maintaining Accounts Receivable records.
Review and process all invoices for appropriate documentation.
Track contract and service agreements to ensure compliance with terms and conditions.
Process and issue payments through checks, ACH, and wire transfers in accordance with internal controls.
Process invoices submitted through purchase orders.
Print checks and mail checks.
Obtain signatures for checks and distribute checks accordingly.
Reconcile credit card statements.
Enter 1099 information in the accounting software.
Respond to and investigate vendor inquiries.
Reconcile vendor statements, research, and correct discrepancies.
Record incoming donations, grants, and program revenue.
Generate invoices for fee-for-service programs or reimbursable grants.
Track pledged donations and follow up as needed.
Reconcile donation and revenue records with CRM or donor management systems.
Allocate expenses to the correct grants, programs, or restricted funds.
Monitor grant budgets and spending to ensure compliance with funder restrictions.
Assist in preparing financial reports required by funders.
Track grant receivables and report on fund balances.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Prepare reports for management.
Process and pay employee reimbursements and mileage.
Provide clerical support necessary to pay obligations of the organization.
Protect business against unintentional overpayment.
Contribute to team effort by accomplishing related tasks to achieve results, as needed.
Complete special project assignments upon request of CAO.