Accounting Specialist for Housing and Residence Life

Ball State University•Muncie, IN

1d•$17 - $18•Onsite

About The Position

Ball State University Housing and Residence Life is seeking an enthusiastic and collaborative team member to join our unit as an Accounting Specialist. This position supports the Assistant Director for Housing and Residence Life Fiscal Operations by assisting with the departmental activities of purchasing and credit card security and allocation, processing of payroll (professional, service, and student), monthly reporting, account analysis, and processing of transactions in the housing accounts receivable systems. This opportunity comes with a great benefits package that includes medical and prescription plans, dental, flexible spending and health savings accounts, paid time off, holiday pay, University-funded retirement, tuition discounts, and more! We invite you to apply today! Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Requirements

Associate’s degree or equivalent combination of education and experience.
Over one through three years of related experience.
Current authorization to be employed in the U.S. without employer sponsorship.

Nice To Haves

Prior experience working in a university setting, or with the Kronos payroll system, CashNet system, SciQuest, accounts receivable or accounting systems.

Responsibilities

Provide support to the Assistant Director for Housing and Residence Life Fiscal Operations by assisting with the departmental activities of purchasing and credit card security and allocation, processing of payroll (professional, service, and student), monthly reporting, account analysis, and processing of transactions in the housing accounts receivable systems.
Assist with security and monitoring of the 30+ departmental credit cards; perform monthly reconciliation and on-line allocation of charges via the providers system; scan and upload all receipts, resolve violations with accounting; assist with training and answering questions.
Implement procedures prepared by supervisor and Payroll to process multiple payrolls correctly and on time using Kronos electronic time keeping system; process all Kronos Adjustment and Labor Distribution Forms: keep current on Payroll processing procedures, systems, and the union agreement as it relates to payroll and FMLA.
Input EPAFs for HRL student employees in a regular and timely manner including entering start dates in StarRez and using StarRez reports to process EPAFs terminating student positions.
Facilitate correct security access so managers can see their employees in Kronos. Coordinate and assist in Kronos training for new employees and supervisors. Serve as point person to answer questions and resolve issues related to payroll. Involves working with IT, Payroll, and all levels of employees and supervisors.
Enter Journal Vouchers in Banner, provide monthly account statements and balances to staff using ePrint, Banner, Banner SSB, and Argos. Analyze charges by activity code to prepare multiple spreadsheets. Assist with account reconciliations and analysis.
Process credit card refunds in CashNet, process charges and credits for Indiana Academy students and conferences via Banner Accounts Receivable. Assist Assistant Director in monitoring and entering credits and charges in StarRez. Answer questions regarding student accounts using StarRez and Banner Accounts Receivable.
Assist Assistant Director with Bike Locker and Microfridge rental programs.
Assist Assistant Director with asset audits and verifications, as well as various university policy training and compliance (cash handling, prizes, purchasing, etc.).
Provide excellent customer service for the area of Housing and Residence Life, serve as back-up for other administrative support staff within the department. This includes being cross trained to perform a variety of roles and responsibilities as needed.
Perform other related duties as assigned.
Maintain regular and predictable attendance.

Benefits

medical and prescription plans
dental
flexible spending and health savings accounts
paid time off
holiday pay
University-funded retirement
tuition discounts
paid 10 to 24 vacation days
12 sick days
10 holidays a year
paid parental leave (6 weeks)
affordable health and dental insurance
robust long-term disability and life insurance plans
range of retirement benefits
cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State
cover 100 percent of the tuition costs for you to earn your undergraduate degree
cover 80 percent of your graduate tuition