ACCOUNTING SPECIALIST - Adjustments

State of Illinois•Springfield, MO

2d•Onsite

About The Position

The Illinois Office of the Comptroller is seeking applicants for the position of Accounting Specialist for Adjustments. The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all.

Requirements

Requires knowledge, skill and mental development equivalent to completion of two (2) years of college and one (1) year of technical accounting experience.
OR Requires four (4) years of related clerical bookkeeping experience.
Requires extensive knowledge of office methods and procedures.
Requires working knowledge of electronic data systems, the operation and use of a personal computer, and a variety of software.
Requires ability to apply established accounting methods and techniques.
Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.
Requires ability to use analytical and fact-finding techniques.
Requires ability to follow written and oral instruction of moderate complexity.
Requires good written and oral communication skills.
Require ability to maintain satisfactory working relationships with other employees and the public.

Nice To Haves

Prefers a minimum of two (2) years of office experience and maintaining the receipt and filing of official records and documents.
May require working knowledge of accounting techniques and procedures.
May require ability to prepare financial statements and reports.
May require ability to analyze routine accounting records and documents.

Responsibilities

Processes warrant re-mailing and cancellation requests as directed by the vouchering agency.
Prepares warrants for mailing, including typing envelopes, proofreading, and preparing transactions for data entry.
Submits warrant cancellation data for transaction entry and maintains associated statistics.
Maintains comprehensive files of all transactions for auditing, research, and record-keeping purposes.
Coordinates the replacement process for non-escheated warrants by approving replacement affidavits and auditing C-50 Warrant Action Request forms for the Statewide Accounting Management System (ADV4). Additionally, manages ongoing file updates and retrieves records for tracers as needed.
Responsible for the end-to-end processing of undeliverable warrants, which includes counting, date-stamping, identifying reasons for return, and notifying the appropriate agencies. Additionally, manages the secure filing of returned warrants and tracks processing statistics.
Manages incoming telephone inquiries from agencies and individuals, conducting necessary research to provide appropriate responses and resolve issues.
Performs other related duties, as required or assigned, which are reasonably within the scope of the duties defined above.