Accounting Specialist 2

Arizona Department of Administration • Phoenix, AZ

11d • Onsite

About The Position

The Arizona Department of Juvenile Corrections (ADJC) is seeking an Accounting Specialist 2 who will be responsible for performing fiscal functions and providing support to the Accounting and Payroll Units as well as the Business and Finance Bureau of the Department which includes the Bureau Administrator, Chief Financial Officer, Payroll Clerk and Procurement.

Requirements

• Federal and State Law, Statutes and Regulations pertinent to area of assignment
• Concepts, methods, techniques of general accounting and accounts payable/receivable process
• State of Arizona Accounting Manual (SAAM)
• Generally Accepted Accounting Practices (GAAP)
• Financial and Accounting Systems
• e-procurement systems
• Reports creation and preparation
• Microsoft Office Suites and Google Suites
• Written and verbal communication
• Establishing and maintaining work relationships
• Conflict resolution
• Mathematics
• Analyzing and interpreting fiscal data
• Planning and prioritizing
• Interpretation of policies and procedures
• Learn the state’s automated financial information system (AZ360)
• Apply general auditing and accounting processes
• Learn agency mission, goals and objectives
• Learn agency and state policies and procedures, organizational structure of the agency
• Understand and participate in drafting, changing and modifying policy and procedures
• Work under pressure and meet deadlines
• Multi-task and problem solving
• Drive on state business
• Two years of professional level accounting experience
• Knowledge and experience in AZ360 accounting system
• Knowledge and experience in Arizona Procurement Portal (APP)
• Employment is contingent on the selected applicant passing a comprehensive background investigation and drug screening.
• Acceptable performance history as demonstrated by not have been issued a letter of suspension or have been involuntarily demoted within one year preceding this job posting close date, and have an overall rating of “meets expectations” or higher on the most recent employee performance evaluation.
• Possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license records checks.
• Maintain acceptable driving records, and must complete all driver training.
• Maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.010).
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Associates degree in Accounting or Bookkeeping is preferred

Responsibilities

• General accounting functions in compliance with GAAP, State and agency policies
• Process payments to vendors timely
• Contact vendors for billing issues
• Post negotiables to appropriate accounts and process deposits
• Ensure vendors are compensated for goods and services rendered
• Process vendor invoices for 3-way match
• Handle Inter/intra agency transfers
• Process transactions for youth accounts including bi-weekly Work Incentive Pay Program(WIPP) time sheets verifying hours youth worked
• Process, post negotiate to appropriate accounts and reconcile youth canteen as required
• Process youth releases as required
• Prepares and checks mail
• Perform other duties as assigned

Benefits

• Affordable medical, dental, vision, life insurance, and short-term disability plans
• Top-ranked retirement and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3:42 hours bi-weekly
• Deferred Compensation Program
• Wellness Plans
• Arizona State Retirement System (ASRS) - New membership begins the 27th week of employment, Immediately vested in retirement contributions, Defined Benefit

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree