Accounting Specialist 2

Arizona Department of Administration • Phoenix, WA

3d • Hybrid

About The Position

Reviewing, recording, and reconciling vendor invoices using the State's automated accounting system. Reviewing past due statements, requesting additional information from vendors or customers to process payments, and keeping accounts current. Contacts users explaining corrections or additional work to be done in order to process payments. Resolve questions and problems presented by internal and external customers, recognize public and constituent issues, and identify actions to address, including the involvement of other appropriate ADOT groups and functions. This position may be available for remote work within Arizona (2 days per week in the office/hoteling). This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Knowledge of automated accounting system to process invoices online and assist vendors and end-users with online payment tracking.
• Knowledge of principles, concepts, practice methods and techniques of governmental accounting, internal control structures, and fiscal management.
• Knowledge of data processing techniques as it applies to accounting practices.
• Knowledge of State Government Accounting processes or practices.
• Knowledge of Microsoft applications and general databases to produce spreadsheets and enter information for reporting purposes; provide information to customers regarding suspected incorrect billings; and communicate issues/problems to internal/external customers.
• Analytical skills to interpret financial data; research and correct errors.
• Critical thinking skills.
• Oral and written communication skills to effectively communicate with other units/departments, internal and external customers.
• Superb attention to detail, strong planning and organization skills, and the ability to multitask, prioritize and deliver results.
• Experience in process improvement activities.
• Computer skills (including intermediate spreadsheet and database skills).
• Microsoft Excel.
• Google Workspace.
• Ability to work with others/interpersonal relationships to professionally communicate with others at various levels regarding vendor payments.
• Ability to process large volumes of invoices.
• Organization/time management to make sure job responsibilities are completed in a timely manner to handle any unexpected workload effectively.
• Must possess and retain a current, valid class-appropriate driver’s license.
• Must complete all required training and successfully pass all necessary driver’s license record checks.
• Must maintain acceptable driving records.
• Must complete all required driver training.
• Shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11) if operating a personally owned vehicle on state business.
• Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

• Responsible for reviewing, recording, and reconciling vendor invoices using the State's automated accounting system.
• Reviewing past due statements, requesting additional information from vendors or customers to process payments, and keeping accounts current.
• Responsible for analysis of financial information and preparation of financial reports to determine and maintain liabilities, tax liability and other accounts payable/vendor reconciliations reporting and analysis.
• Lead improvement projects for accounts payable.
• Analyze and report on prompt pay discounts.
• Contacts users explaining corrections or additional work to be done to process payments.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed