Accounting & Payroll Specialist
About The Position
Earth Systems is seeking a detail-oriented Accounting & Payroll Specialist to support payroll processing, accounts payable/receivable, invoicing, and compliance documentation in our Bismarck office. This role supports project-based environmental operations and requires strong attention to detail, accuracy, and the ability to manage structured processes with limited oversight. Level and compensation will be determined based on experience, payroll knowledge, and demonstrated compliance capability. Experience processing prevailing wage payroll and certified payroll reporting is strongly preferred. Candidates without direct prevailing wage experience must demonstrate strong multi-state payroll expertise and the ability to quickly learn complex compliance requirements.
Requirements
- 2–4+ years of experience in payroll processing, AP/AR, invoicing, or accounting support
- Strong understanding of overtime calculations and wage compliance
- Experience in multi-rate or project-based payroll environments preferred
- Experience processing prevailing wage payroll and certified reporting strongly preferred
- Proficiency in Microsoft Excel (formulas, reconciliations, tracking; pivot tables preferred)
- Experience using ADP payroll systems preferred
- Experience using VantagePoint or similar ERP/accounting software preferred
- High attention to detail and strong organizational skills
- Ability to manage multiple deadlines in a structured environment
- Self-starter capable of working independently with limited supervision
- Strong written and verbal communication skills
Responsibilities
- Process payroll using ADP
- Verify time entry and coding in VantagePoint
- Calculate overtime in accordance with federal and North Dakota wage laws
- Support prevailing wage tracking and documentation
- Assist with preparation of certified payroll reports when applicable
- Maintain payroll compliance records and audit documentation
- Process accounts payable and receivable
- Prepare and submit client invoices
- Enter billing data into VantagePoint and client-specific portals
- Reconcile financial records and credit card statements
- Support project managers with billing coordination
- Maintain employee paperwork and onboarding documentation
- Perform detailed data entry across payroll and accounting systems
- Maintain organized financial and compliance files
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
