Payroll & Benefits Accounting Specialist

Pinnacle Specialty Group, Inc.•Aiken, SC

10d•Onsite

About The Position

Pinnacle Specialty Group is a woman-owned and operated small business specializing in providing project and contract management for Professional, Technical, Engineering, IT and Support Services. We offer full benefits to include: Medical, Dental, Vision, Paid Time Off, 401K - Company Matched. Duties and Responsibilities Payroll and Benefits Accounting personnel prepare, document, and disburse payroll checks, payroll taxes and benefit payments. They ensure proper setup of employee deductions, garnishments, and union dues. They support fiscal and calendar year-end closing processes. They analyze the payroll and benefit information and balance accounts to ensure accurate year-end reporting of W2s and 1099s. They evaluate current systems and recommend and develop operating efficiency improvements. They monitor and ensure proper documentation of employee benefit payments. They may prepare reports illustrating payroll expenditures, including such items as tax payments and benefit plan disbursements. They manage insurance policy applications and payments and work closely with the IRS and Department of Revenue to ensure the company is properly registered to pay taxes in a timely manner. They perform analysis to forecast and budget benefit and payroll expenses. They work with the Department of Energy and the National Nuclear Security Administration for reporting on payroll and benefits contract deliverables. They support internal and external audit requests. They ensure the payroll and benefits accounts are monitored and reconciled on a monthly/quarterly basis. They support annual benefits open enrollment. They identify, analyze the cause, and implement controls to minimize and prevent wage and improper overpayments. They work with employees to administer employee benefit eligibility. They provide information to active and inactive employees related to benefits plans and different participants options. They perform other duties as assigned.

Requirements

Bachelor’s degree in relevant field plus at least two years of experience (YOE) in a relevant role, OR Master's degree in relevant field. Equivalents to experience and education requirements will be considered.
Three years of experience with working knowledge and experience in Payroll and Benefits Accounting.
5 years’ experience with other Payroll Processing System (Required)
Ability to communicate and function effectively with colleagues
Due to government and/or federal regulations for this position, proof of U.S. citizenship is required.

Nice To Haves

5 years’ experience with PeopleSoft HRMS (Preferred)

Responsibilities

Prepare, document, and disburse payroll checks, payroll taxes and benefit payments.
Ensure proper setup of employee deductions, garnishments, and union dues.
Support fiscal and calendar year-end closing processes.
Analyze the payroll and benefit information and balance accounts to ensure accurate year-end reporting of W2s and 1099s.
Evaluate current systems and recommend and develop operating efficiency improvements.
Monitor and ensure proper documentation of employee benefit payments.
Prepare reports illustrating payroll expenditures, including such items as tax payments and benefit plan disbursements.
Manage insurance policy applications and payments and work closely with the IRS and Department of Revenue to ensure the company is properly registered to pay taxes in a timely manner.
Perform analysis to forecast and budget benefit and payroll expenses.
Work with the Department of Energy and the National Nuclear Security Administration for reporting on payroll and benefits contract deliverables.
Support internal and external audit requests.
Ensure the payroll and benefits accounts are monitored and reconciled on a monthly/quarterly basis.
Support annual benefits open enrollment.
Identify, analyze the cause, and implement controls to minimize and prevent wage and improper overpayments.
Work with employees to administer employee benefit eligibility.
Provide information to active and inactive employees related to benefits plans and different participants options.
Assist with reviewing payroll coding on initial timesheet data entry approved by the employee’s manager.
Complete pay-related calculations on timetables as needed.
Process weekly and monthly payrolls with a high degree of accuracy and in compliance with company policies and federal/state regulations.
Review and validate payroll data to ensure proper employee set-up and timely wage disbursement.
Calculate and enter ad-hoc paylines as needed.
Calculate and analyze retro pay and retro benefit situations to ensure they are processed accurately in the payroll.
Audit payroll control reports and identify discrepancies.
Resolve errors in a timely manners to ensure smooth payroll processing.
Set up employee garnishments, such as child support, tax leaves, and wage assignments, in the payroll system based on court orders and other documentation.
Accurately calculate and deduct garnishments within required timelines.
Administer other payroll deductions such as benefits premiums, retirement contributions, union fringe benefits and dues, and voluntary deductions.
Ensure compliance with payroll tax requirements, state garnishment laws, and legal guidelines related to garnishments and deductions.
Assist management with data requests for internal and external audit requests as needed.
Respond to employee inquiries regarding garnishments, deductions, and payroll-related questions.
Prepare and distribute payroll reports related to deductions, garnishments, and payroll costs for internal stakeholders.