Accounting Operations Specialist, Budget Planning and Analysis - UT System Administration

University of Tennessee•Knoxville, TN

About The Position

This position is responsible for overseeing and ensuring the integrity of daily accounting operations across multiple UTSA departments, including accounts payable, accounts receivable, general ledger reconciliations, and ticket sales. The role ensures accurate and timely financial reporting by maintaining proper classification and reconciliation of transactions within the general ledger. The position exercises a high level of judgment in reviewing financial activity to ensure compliance with university policies, procedures, and applicable regulations. It serves as a key liaison between the President’s Office, the Senior Vice President of Finance, and the Vice President of Government Relations, supporting strategic ticket management and related financial reporting functions. This role requires the ability to build and sustain strong working relationships with university leadership, departmental staff, and external stakeholders, including elected officials, while demonstrating a high degree of professionalism, discretion, and accountability.

Requirements

Associate's degree with 3-5 years of experience
Combination of training, education and experience is acceptable
Knowledge of standard office functions, accounting record keeping, electronic spreadsheet, and computer operation
Knowledge of financial policies and procedures
Interpersonal communication skills
Attention to details
Ability to maintain accurate records and files.
Ability to compare information and recognize discrepancies.
Ability to provide excellent customer service.
Ability to communicate effectively both in-person and in writing.

Nice To Haves

Bachelor's degree

Responsibilities

Independently manages complex accounting operations across multiple UTSA departments, ensuring the integrity, accuracy, and timeliness of financial activities.
Exercises advanced judgment to interpret financial data, identify discrepancies or emerging issues, and proactively develops solutions and recommend to leadership to ensure compliance and operational continuity.
Monitors financial activity, reconciliations, and reporting deadlines to ensure timely completion and resolution of issues.
Holds responsibility for the accuracy and completeness of assigned financial areas, escalating risks and resolving issues independently.
Oversees and executes accounts payable and general ledger activities, ensuring proper classification, reconciliation, and resolution of variances.
Analyzes reconciliation results to identify trends, discrepancies, and potential control issues, taking corrective action as needed.
Lead the management of athletic ticket and parking pass sales on behalf of the President’s Office, including receipting, tracking, distribution, reconciliation, and inventory control.
Prepare and analyze financial reports related to ticket sales activity, ensuring transparency and accuracy in reporting.
Maintain detailed inventory records and coordinate distribution logistics to ensure accountability.
Support critical fiscal year-end close processes and provide additional financial and operational support as needed.
Serve as a key liaison to the Senior Vice President of Finance and the Vice President of Government Relations, facilitating coordination related to ticket management and the financial reporting of associated revenues.
Administer accounts receivable functions by ensuring timely and accurate recording of receipts.
Conduct the annual equipment inventory process to ensure proper accounting of fixed assets, including maintaining and updating the associated asset management system to reflect current assignments and locations.